Supervisor, Operational Purchasing and Administration Job Listing at City of Edmonton in Edmonton, AB (Job ID 52648)

Description

Are you a results-driven leader ready to make a tangible impact on City operations? As our Supervisor, Operational Purchasing and Administration, you'll oversee the team responsible for all operational purchasing and administration, ensuring our essential services – from Fire and Police to Transit – have the critical parts and materials they need, often on a 24-hour turnaround. You'll be instrumental in developing your team in cutting-edge purchasing practices, market analysis, and advanced reporting (SAP Ariba, ECC). This role offers significant independence to drive compliance and foster cross-functional collaboration, ultimately ensuring the continuous operation and effective planning for the City's extensive fleet.

What will you do?

• Oversight of Operational Purchasing workload management for Supply Chain Contracts to the value of c. $354 Million, and Local Orders worth $20 million annually
• Ensure all purchasing processes, transactions and external business relations are in accordance with policy guidelines, procedures and the highest of ethical standards and provide professional purchasing and related advice to City's departments and counsel them regarding such matters, adjusting processes to meet changing business needs where appropriate
• Handle the highly complex issues escalated by other team members that require more thorough expertise, knowledge, stakeholder and/or supplier management, or of higher operational/financial risk
• Ensure purchase orders are approved within delegated purchasing approval limits and are in accordance with the approval hierarchy to ensure completeness and compliance
• Develop and implement processes and guidelines relating to operational purchasing activities
• Develop and manage control reports and system data cleansing activities
• Lead purchasing staff interactions with suppliers and internal customers as required
• Supervise, administer, and coordinate the work functions of the purchasing and administration team
• Act as subject matter expert in the area of Customs administration
• Ensure compliance with Federal Customs and Excise related Acts, regulations statutes and policies for the importing and exporting of goods in Canada
• Provide ongoing management, maintenance and troubleshooting of Google Forms used by Supply Chain Team
• Ensure balanced assignment coverage across the team within scope
• Resource stewardship - Ensure the prudent and effective use of financial and human resources in the delivery of the section and varied team's work