Administrative Clerk Job Listing at City of Edmonton in Edmonton, AB (Job ID 53355)

Description

We are seeking a highly motivated and skilled Administrative Clerk to join our dynamic team in the Infrastructure Delivery Branch. In this role, you will be a vital partner to the Director, Facilities Infrastructure and the section, providing comprehensive administrative support and ensuring the smooth operation of the branch. 

You will have the opportunity to collaborate with a talented team of administrative professionals, contribute to key projects, and play an essential role in the success of the department.

This is more than just an administrative role; it's a chance to be a key player. You'll be at the heart of the action, directly supporting the Director and contributing to the efficiency of the entire branch.

What will you do?:

• Provide the various administrative services including: coordination of telecommunications; directory updates; stationery orders; and corporate procurement card transactions/review/approval

• Coordinate administrative support in the setup of new staff hires ("log on" ID, system access, directory updates), workstation set-up etc; submit or coordinate building maintenance requests as per corporate procedures

• Provide support to the Director, responding to telephone, e-mail and/or in person inquiries, take messages, organize meetings etc.

• Manage the flow of incoming and outgoing correspondence, ensuring that documents are recorded and managed according to policy and procedures

• Assist in the administration/records management of staff vacation schedules, EDO's and other HR-related administrative duties; assist in the use of core business applications as well as maintaining office equipment and supplies (fax, printers, photocopiers etc.)

• Assist in compiling data and preparing reports, project management documentation, and preparing documentation to support business processes, implementation, and continuous improvement

• Create and maintain files and/or scanning and filing documents in accordance with Corporate/Departmental records management procedures/standards

• Ensure document management, retention, disposition and distribution adhere to Access to Information Act (ATIA) requirements.

• Manage the flow of incoming/outgoing correspondence, including ensuring documents/records are properly inserted and recorded in the POSSE application

• Work with the department Records Management Coordinator, ensure all records/files are properly recorded and archived; research and/or compile branch statistical data and prepare and/or print reports as required; provide liaison between the Directors' offices, the Branch and Deputy City Manager's offices as required

• Format various documents (memos, letters, reports, inquiries etc.) and enter and format project reports and documents in the appropriate applications required for publishing or other electronic formats to develop professional presentations and/or published reports

• Proofread reports and publications for accuracy, quality and consistency with department and city standards

• Prepare and/or assist in the development of presentations; organize meetings and workshops including book meeting locations, prepare and mail meeting notifications and agendas, record and distribute minutes, follow-up to ensure work/action items assigned at meetings are completed

• Perform other duties as assigned