Description
Who We Are
Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.
Job Purpose
To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success.
The HR Data Specialist is responsible for reviewing, collecting, and processing employee-related data and documentation for entry into the HRIS system in alignment with company policies, payroll timelines, and compliance standards. This position plays a vital role in maintaining the integrity of employee records and ensuring the accuracy of all employee transactions.
How You Will Impact Education
- Review and process employee transactions including hires, terminations, job/salary changes, and other HR actions using the HCM system.
- Ensure all transactions meet internal policy requirements and are processed by established deadlines, particularly for payroll.
- Provide timely and courteous customer service to internal stakeholders while upholding HR procedures and federal/state compliance guidelines.
- Respond to emails and data requests from schools, departments, and leadership, prioritizing and escalating issues as necessary.
- Monitor transaction queues and follow up on incomplete submissions or pending approvals to ensure timely resolution.
- Generate audit reports and conduct regular data reviews to identify and correct errors.
- Support internal audits and special projects through data analysis and documentation review.
- Contribute to the development and refinement of Standard Operating Procedures (SOPs) for HR data processes.
- Maintain confidentiality and security of employee data in accordance with privacy policies and legal requirements.
- Collaborate with team members to support workflow coverage, training, and operational consistency across regions.
Required Qualifications and Skills
- High school diploma or equivalent required; associate or bachelor's degree preferred.
- Minimum 1 year of experience in human resources operations, data administration, or a related support function.
- Proficient in Microsoft Office Suite (especially Excel and Outlook).
Job Requirements
- Strong attention to detail and accuracy when entering or reviewing data.
- Ability to manage multiple priorities and meet deadlines in a high-volume environment.
- Effective written and verbal communication skills.
- Demonstrated professionalism and discretion when handling sensitive information.
- Experience with HRIS/HCM systems (e.g., ADP Vantage or similar) is a plus.
Work Environment
While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:
- Usual office working conditions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- No physical exertion required.
- Travel within or outside of state.
- Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.
FLSA Overtime Category
Job is non-exempt from the overtime provisions of the Fair Labor Standards Act.
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