Administrative Coordinator Job Listing at Brown University in Providence, RI (Job ID REQ192354)

Description

Job Description:

This position provides administrative support to the Dean's Office, its executive level staff, and other areas as designated to enable maximum productivity and effectiveness of the Dean's Office and the mission of the Division of Biology and Medicine, including the Warren Alpert Medical School. The Administrative Coordinator is responsible for providing administrative and reception support for the Dean's Office suite; scheduling and planning meetings for assigned senior administrative staff; providing administrative program support for the Medical Physics master's program; and, providing assistance in managing 30+ Google calendars for medical school related academic classes and events with constantly shifting and growing complex needs. Overall support needs include assisting with the day-to-day logistical elements of the Dean's Office, such as meetings, events, or other related activities; keeping up-to-date calendars; ordering and keeping an accounting of supplies, processing payments and other financial coordinator duties as assigned, and supporting the organization of larger scale events, including but not limited to Corporation and Commencement, admission days and workshops.

Qualifications

Education and Experience

• Required: Associates degree and 2 years of administrative experience (preferably in a fast‐paced academic setting) or equivalent combination of education and experience.

• Experience and demonstrated proficiency with Google Calendars, MS Office Suite (Excel, Word, PowerPoint) and Google Docs required.

• Preferred experience with Cognos and 25Live

Job Competencies

• Possesses a willingness and ability to support a diverse and inclusive community

• Excellent communication skills ‐ both verbally and written

• Excellent attention to detail and accuracy in work

• Excellent time management and organizational skills

• Confidentiality a must

• Excellent interpersonal skills required

• Independent judgment to research/analyze data and independently complete special projects as necessary. Ability to work both independently and as part of a team

• Demonstrable community support of diverse perspectives and cultures in an   inclusive environment

Criminal and education background check required.

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Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.