Finance Coordinator Job Listing at Bellevue College in Bellevue, WA (Job ID 13594)

Description

Position Summary  

Under the general direction of the Director of Foundation Finance, the Finance Coordinator works collaboratively with other staff to provide reliable contracting, accounts payable functions, financial reporting and office systems support for the department.

This is a temporary project position and expected to end on 06/30/2025. Extension of the position pending on funding availability.

Pay, Benefits & Work Schedule  

Position Salary Range: $27,909.50/year - $39,073.50/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hires start no higher than $30,700.50/year based on Bellevue College Exempt salary schedule.

We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 20 hours per workweek. This position may be eligible for the overtime provisions of the Fair Labor Standards Act; salaries below the WA State Salary Threshold is eligible for overtime pay.

About The College  

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department  

The Institutional Advancement (IA) Division of Bellevue College works across the full academic enterprise to solidify a multi-faceted culture of brand awareness, philanthropy, and internal and external engagement. IA supports the College's mission by increasing awareness of, advocacy for, engagement in, and giving to Bellevue College. As part of the IA division, the Marketing & Communications department is responsible for stewarding the BC brand and driving the college's marketing strategy to increase awareness, support enrollment, and drive community engagement.

Essential Functions  

Accounts Payable

• Work with both the Contract and Finance offices to create and submit purchase orders and track order balances   
• Code purchase orders and expenditures with ctcLink chart strings 
• Receive invoices, route for approval and track for payment 
• Resolve problems related to accounts payable 
• Process invoices for payment by entering them accurately into the ctcLink system
• Monitors and analyzes available budget authorizations, encumbrances, and balances, reporting any discrepancies to the supervisor
• Prepares budget transfer requests in ctcLink
• Supports development of funding requests with spending analysis 

Contract Support

• Draft contracts using College-approved templates
• Coordinate with Contracts Office for contract approvals and assignment of contract numbers 
• Prepare, route, and track contracts for vendor signature 
• Collect vendor forms, W-9 and other necessary paperwork
• Request vendor additions to the ctcLink list of suppliers  
• Prepare, route and track Contract Signature Authorization forms 
• Serve as departmental liaison with the Contracts Office and Purchasing Department

Divisional Support          

• Develop protocols and maintain a filing system for department financial records with guidance from the Director of Foundation Finance
• Enter department personnel travel and reimbursement requests in ctcLink for other employees in the department
• Provide support for department activities and events
• Perform other duties as assigned

Minimum Qualifications  

• Associates degree in relevant field. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Minimum two (2) years experience evaluating and assessing financial data 
• Minimum two (2) years experience with creation and tracking of contracts, budgets, process purchase and travel documentation 
• Advanced in Microsoft Office including Word processing, Outlook, Excel 
• Effective verbal and written, and interpersonal communication skills while providing excellent customer service
• Effective organizational skills with the ability to work independently
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment 

Preferred Qualifications  

• Bachelor's degree in relevant field
• Experience in higher education  
• Experience with the Washington State Board of Community and Technical Colleges' ctcLink system   
• Experience with Oracle Peoplesoft

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received by 03/24/2024 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Describe and provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College
• Complete Job Questionnaires if applicable

Contact: 

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu.

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu .

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