Administrative Assistant & Drug Screening Collector Job Listing at WorkCare in Boise, ID (Job ID 318298)

Description

Job Summary

We are searching for a full-time Administrative Assistant / Drug Screening Collector to support medical and safety efforts at a large-scale construction project in Boise, ID. This position provides administrative support to the onsite clinic and is responsible for collecting drug and alcohol testing samples while following established site procedures and all applicable HIPAA laws, regulations, and guidelines.

Schedule: Monday - Friday 6:00am - 2:30pm.

Essential Duties and Responsibilities

• Perform oral fluid, urine drug, and breath alcohol collections in accordance with DOT standards and established site procedures.
• Maintain chain of custody and the privacy and confidentiality of all donor information in compliance with HIPAA.
• Track all drug confirmation tests and notify the employee's DERs of work status, MRO reviews, etc.
• Schedule patients in accordance with the clinic's schedule.
• Scan all patient visit notes into the EMR.
• Organize and maintain Client Implementation Files.
• Organize and maintain Account Management Meeting Agenda and Notes.
• Help maintain Onsite staff files.
• Create forms as needed and/or coordinate with Corporate Communications Staff on forms.
• Make travel arrangements as needed.
• Keep an updated list of office supplies and facilitate the ordering of office supplies.
• Other duties as assigned.

Education and Experience

• High School diploma or General Education Degree (GED) required.
• Additional college education to associate degree is preferred.
• 3-5 years' experience in performing administrative duties.
• Trained to DOT standards for drug and alcohol testing, or able to complete training upon hire.
• Experience with drug and alcohol specimen collection preferred.
• CNA preferred.

Skills and Competencies

• Strong organizational, time management, planning, and follow-through skills.
• Strong verbal, written, and interpersonal communication skills.
• Must be able to demonstrate the ability to maintain privacy and confidentiality.
• Highly detail-oriented; able to manage multiple priorities with accuracy.
• Strong critical thinking skills; problem solving and decision making.
• Ability to make independent decisions in accordance with company policy and procedures, and take initiative on issues that arise daily.
• Ability to work independently and as part of a team, assisting other team members when needed.
• Ability to work in a fast-paced environment.
• Demonstrated customer service skills and cooperative behavior with colleagues, supervisors, and clients.
• Strong analytical and project management skills.
• Ability to gather data, compile information, and prepare reports.
• Ability to create and edit written material.
• Ability to communicate effectively to a variety of audiences.
• Skill in organizing resources and establishing priorities.
• Ability to meet and exceed daily and weekly individual performance goals.
• Requires regular and predictable attendance and punctuality.

Computer Skills

• Proficient in Windows operating system environment, Adobe Professional, and Microsoft Office Suite (Outlook, Teams, Word, Excel, and PowerPoint); able to learn other software as needed.
• Complete training in EMR, TPA reporting, and OSHA within 30 days of site access.

Physical Demands

• Requires sitting for long periods of time, working at a desk.
• Some bending and stretching could be required.
• Working under stress and use of computer/phone required.
• Manual dexterity required for use of computer keyboard and specimen collection.
• Occasionally may be required to stand, walk, stoop, kneel and/or crouch.
• Ability to lift/move up to 100 pounds and climb stairs.
• Ability to kneel for extended periods of time while rendering emergency care and/or CPR.

Work Environment

• Mainly indoor, office and medical clinic environment conditions.
• The noise level is usually moderate.
• Air quality is good, and temperature is controlled.

This position has an hourly pay range of $25.00-$26.50 per hour. Final compensation for this position depends on factors such as job-related knowledge, skills, experience, and qualifications. 

Benefits for this position include paid time off; medical, dental, vision, and critical illness insurance; HSA, HRA, and FSA; life and disability insurance; EAP; 401K; legal and identity theft coverage; pet insurance and more. 

The preceding statements describe the general job responsibilities and individual's qualifications inherent to this position. These are not intended to be construed as exhaustive lists. To perform this job successfully, the individual must be able to perform each essential function satisfactorily, accurately, and safely. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of their jobs. This job description may be reevaluated and/or modified at any time without notice.

Every qualified individual has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, benefits, employee activities, and general treatment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other classification protected by applicable local, state, or federal law.