Corporate Accounting Assistant Job Listing at Vi in Chicago, IL (Job ID 10284)

Description

Overview

Vi is seeking a detail-oriented and organized Corporate Accounting Assistant to join our corporate team. In this role, you will support members of the Accounting/Finance and IT departments by performing a variety of clerical and entry-level accounting tasks, as well as assisting in organizing meetings and providing overall administrative support to the group. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work independently in a fast-paced environment. You must be able to effectively manage your time, prioritize tasks, and take full ownership of responsibilities to consistently meet deadlines. A solid understanding of financial regulations and adherence to company policies is essential. This role also requires strong interpersonal and communication skills, with the ability to collaborate and contribute within a team environment. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is required, along with a minimum of two years of accounting experience. If you are motivated, reliable, and ready to contribute to a dynamic team, we encourage you to apply and grow your career with us.

This position is based out of our Chicago office, located at 233 S. Wacker Drive, Suite 8400, Chicago, IL 60606. This is a hybrid role, requiring three days in the office and two days remote per week.

Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi.

What We Offer:

• Competitive pay
• Exceptional benefits
• Generous Paid Time Off - start accruing on day one
• 401k with company match
• Paid maternity and paternity benefits
• Award-winning training and development
• Tuition Reimbursement
• Luxury work environment
• Meaningful and rewarding work

Benefits:

A summary of our employee Benefits may be found by clicking here.

Principal Accountabilities / Essential Job Functions:

• Responsible for new vendor setup in the Accounts Payable (A/P) system.
• Assists the Director of Accounting in maintaining monthly schedules and reconciliation.
• Assists the Accounting/Finance and IT team members with creating and submitting expense reports.
• Assists with invoice coding for the IT department.
• Processes requests for credit terms from vendors.
• Serves as the primary point of contact for assigned IT vendors and is responsible for managing communications, retrieving and reviewing invoices, and coordinating issue resolution as needed. Assists with tracking and monitoring of IT project budgets.
• Responsible for the Company's Amazon business account and Zoom license administration.
• Serves as liaison for employees utilizing the corporate travel agency and helps trouble shoot employee expense and/or travel issues. Provides support as needed during the annual operating budget preparation, scheduling meetings and preparing packages of information.
• Acts as a backup for the A/P Coordinator for processing A/P and voiding payments.

• Education: High School diploma or GED is required.  College degree (or working toward) is preferred.
• Work Experience: Minimum 2 years of accounting experience is required.