Description
This is an intermediate-level position in the Office of Sponsored Projects, reporting to the Director. Primary responsibility includes all aspects of proposal preparation and submissions – including finding funding; interpreting sponsor guidelines for proposal submissions; reviewing routine/complex proposals and budgets for compliance with applicable regulations and policies; utilizing multiple sponsor and internal electronic systems and websites; acting as a liaison for UTD to sponsors, faculty and staff throughout the campus; resolves complex issues independently.
The Director and OSP leadership will train incumbent on secondary responsibilities including: reviewing awards for acceptance; ensuring research compliance issues are addressed; facilitating sponsor changes to awards; drafts, negotiating and executing contracts; monitoring the timeliness of the submission of sponsor reports and other deliverables; facilitates project close-outs.
All incumbents will remain current on issues in the field of research administration and attend training for professional development.
Minimum Education and Experience
Bachelor's degree in business or related field. Three years of experience in the preparation and processing of research grant and/or contract proposals and in their administration, both pre-and post award or an equivalent combination of education and experience. Knowledge of Microsoft Office with excellent word processing skills. Work is performed in an office setting. Exacting accuracy in all phases of work. Proficiency in written and verbal communication to interpret administrative policy, communicate with faculty and staff, and negotiate and correspond with a funding agency. Occasional travel for training seminars and professional meetings. Good interpersonal skills and verbal skills are essential. Ability, with a high degree of proficiency, to manage and resolve a multitude of complex tasks and issues.
Preferred Education and Experience
- Certified Research Administrator or equivalent preferred.
- This position requires a comprehensive understanding in the full life cycle of an award, UTD policies and the regulations set forth by sponsoring agencies.
- Demonstrated experience in interpreting and applying policies, and award terms and conditions from multiple levels of authority (federal, state, funding agency, and institutional) in managing grants, contracts, and cooperative agreements. May serve as a resource for others.
- Comprehensive knowledge of 2CFR200 Uniform Guidance and other pertinent external regulations required with ability to interpret, adapt and apply guidelines and procedures.
- Experience in managing grant application processes and awards, including multi-institution and multi-year applications.
- Demonstrated experience with sponsor submission portals.
- Demonstrated experience in budget development, including base and option periods.
- Experience in the review and execution of non-monetary contracts and subcontracts.
- Experience in using PeopleSoft financial system.
- Advanced computer skills include expertise in Microsoft Office, Adobe and use of electronic forms.
- Strong decision-making skills; ability to independently analyze and resolve complex problems by examining established protocols.
- Strong independent judgment, problem-solving, time management, analytical skills, and self-directed work capabilities; functions with a high degree of autonomy.
- Excellent written and verbal communication skills.
- Ability to produce accurate and timely work products.
- Strong organizational skills with attention to detail and accuracy.
- Demonstrated ability to work under pressure and to track and maintain timelines for grant development and submission.
- Ability to maintain confidentiality and exercise appropriate discretion with information.
- Demonstrated ability to self-manage priorities and be proactive in resolving issues.
- Strong interpersonal skills and a high level of tact and diplomacy.
- Demonstrated ability to work within a community and maintain effective working relationships at all levels in the organization.
- Demonstrated ability to make decisions in the best interest of the university as a whole.
Essential Duties and Responsibilities
This is an intermediate-level position in the Office of Sponsored Projects, reporting to the Director. Primary responsibility includes all aspects of proposal preparation and submissions – including finding funding; interpreting sponsor guidelines for proposal submissions; reviewing routine/complex proposals and budgets for compliance with applicable regulations and policies; utilizing multiple sponsor and internal electronic systems and websites; acting as a liaison for UTD to sponsors, faculty and staff throughout the campus; resolves complex issues independently.
The Director and OSP leadership will train incumbent on secondary responsibilities including: reviewing awards for acceptance; ensuring research compliance issues are addressed; facilitating sponsor changes to awards; drafts, negotiating and executing contracts; monitoring the timeliness of the submission of sponsor reports and other deliverables; facilitates project close-outs.
All incumbents will remain current on issues in the field of research administration and attend training for professional development.
Additional Information
Remote Notice: This position is available for hybrid/remote options. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
- Competitive Salary
- Tuition Benefits
- Internal Training
- BCBS PPO Medical insurance – 100% paid for full-time employees
- PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
- Vision Insurance
- Long and short-term disability
- TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
- Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
- Dental/Vision/AD&D
- Paid time off
- Paid Holidays
- Paid Winter Break
- Fertility Benefits
- Remote Work Options – approved by department
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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