Description
The Callier Child Development Center at The University of Texas at Dallas is seeking a motivated and detail-oriented Administrative Assistant II to join our collaborative team. In this key role, you will support the daily operations of the Education Program Office, helping to ensure the center runs efficiently and in compliance with university and state regulations.
You will coordinate new staff onboarding, manage accurate data entry for staff and families in the Procare system, process payroll, maintain departmental files, and assist with purchasing and inventory. Additional responsibilities include overseeing security badge access through the CCURE system, supporting compliance with the National School Lunch Program, and working closely with various UTD departments and families.
This position is ideal for candidates who are organized, proactive, and passionate about supporting early childhood education in a university-based setting.
Minimum Education and Experience
Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
Preferred Education and Experience
- Bachelor's degree in Accounting, Business Management, or a related field
- Two (2) years of office management experience, with demonstrated skills in accounting and financial processes
- Proficiency in Microsoft Office Suite (including Word, Excel, Outlook), as well as Windows operating systems
Essential Duties and Responsibilities
Essential Duties and Responsibilities
- Provide administrative support for the Callier Education Program Office by coordinating with various UTD departments, Callier staff, and families.
- Deliver high-quality customer service to internal and external stakeholders.
- Assist with new staff onboarding, including orienting employees on Callier-specific paperwork, submitting and monitoring criminal background checks, and maintaining compliance with Child Care Licensing regulations.
- Post job openings, track applicants, and maintain complete and accurate staff files.
- Process, file, maintain, and track all paperwork related to education new hires.
- Enter and maintain data for families and staff in the Procare system.
- Prepare, distribute, track, and report employee payroll information in accordance with UTD Payroll policies and departmental needs.
- Manage purchasing, order placement, tracking, inventory, and budget tracking for educational and business needs.
- Prepare and reconcile the monthly credit card report.
- Organize and maintain departmental filing systems, storage areas, and supply closets to ensure orderliness and adequate inventory.
- Handle billing, general accounting tasks, and manage office security badges using the CCURE system for staff, contractors, and families.
- Review daily count forms for accuracy and enter data for daily lunch reporting.
- Ensure accurate record-keeping and compliance with the National School Lunch Program.
- Collaborate effectively with all UT Dallas departments to support operational and administrative functions.
- Perform other duties as assigned by the Director of Education or supervisor.
Additional Information
Must have a negative TB test.
Work Notice:
Work will be performed on-site and in person at the Callier Child Development Center in Dallas — 1966 Inwood Rd, Dallas, TX 75235.
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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