Research Administrator 3 Job Listing at University of California in Davis, CA (Job ID 56869)

Description

Job Description

Department Summary:

Our goal at the Office of Contracts and Grants is to provide principal investigators assistance with proposal preparation and with resources and expertise so that they may better understand contract and grant administration and successfully administer sponsored awards. The UC ANR Office of Contracts and Grants (OCG) is the authorized organizational representative for all extramurally sponsored projects at UC Agriculture and Natural Resources.

Position Summary:

Involves providing analytical, financial and training activities in support of contract and grant proposal development, grant-writing, funding, administration, and budget development. Activities may include pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with analyzing research funding trends and sources, forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and / or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance and program success; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award / subcontract issuance and administration.

This position is a contract appointment that is 100% fixed and ends two years from date of hire with the possibility of extension if funding permits. 

The home department for this position is Contracts & Grants Office. While this position normally is based at 2801 Second Street, Davis, CA, this position is eligible for hybrid flexible work arrangements, for applicants living in the State of California, at this time. Please note that hybrid flexible work arrangements are subject to change by the University. 

Pay Scale: $64,300/year to $89,300/year

Job Posting Close Date: 
This job is open until filled. The next application review date will be 11/27/2023.

Key Responsibilities:

70%

Award Administration/Subcontract Administrator/Post Award Administration.  Review and negotiate awards. Review the terms and conditions of incoming awards for applicability to educational institutions and consistency with University policies. Seek correction or clarifications. Obtain additional information from University policies. Maintain contact with investigator through award process. Obtain final signatures. Prepare sub awards to collaborators. Negotiate changes with sub awardee. Obtain final signatures. Consult with Contract and Grant Analyst Supervisor. Suggest when exceptions to Agriculture and Natural Resources (ANR) or University policies are warranted. Seek reviews and approvals from senior officials such as those at ANR or Office of the President. Confirm receipt and documentation of all required project approvals such as commitment of space or other resources, human or animal subject use, financial disclosures, and commitment of matching or cost sharing funds. Function as a resource to the investigator(s) and their administrative units. Review on-going post-award issues such as no-cost time extensions, carry-forward of funds, and re-budgeting between cost categories. Determine whether requests can be approved by the University/ANR or require sponsor approval. Analyze information. Formulate and select resolutions. -Respond to questions from investigators, administrative staff and sponsoring agencies. Communicate essential terms of grant awards

25%

Proposal Administration. Advise investigators, administrative staff, and sponsor officials. Review "Calls for Proposals" and other proposal solicitations. Review proposals for compliance with both sponsor and University policies. Confer with investigators and administrators. Approve, with delegated authority, and submit proposals/grant applications on behalf of the University. Review requests for advance spending authorization prior to receipt of award document and verify funding commitment from the sponsoring agency representative.

5%

Other Activities. Participate in training and outreach activities. Contribute to the Office of Contracts and Grants unit's ongoing efforts to improve forms, website, and processes. Maintain current and accurate data in the unit's tracking and reporting databases. Perform other related duties as assigned.

Requirements:

·         Bachelor's degree in related area and/or equivalent experience / training.

·         Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

·         Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

·         Ability to manage significant volume of transactions.

·         Ability to perform complex financial analysis and customized reporting.

·         Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

·         Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

·         Maintains current knowledge of compliance regulations in all areas of research administration.

·         Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

·         Demonstrated knowledge of effective grant funding processes, procedures and techniques.

Preferred Skills:

·         Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.

Special Conditions of Employment:

·         Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.

·         The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.

·         As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.

The University of California Agriculture and Natural Resources (UC ANR) brings the power of University of California research and education to all 58 California counties. Through research and extension in agriculture, natural resources, economic growth, nutrition, and youth development, we work to improve the life of every Californian.

Collaborating to solve problems.

Connecting to serve communities.

For over 100 years, our advisors, specialists, faculty and staff have been committed to connecting Californians to their land grant university. We are highly collaborative and mission-driven to promote the health and well-being of people and places across the state. We are also trusted partners with hundreds of community organizations in addressing California's most pressing challenges.

UC ANR is committed to attracting and retaining a diverse workforce and will honor your experiences, perspectives and unique identity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others who demonstrate the ability to help us create and maintain working and learning environments that are inclusive, equitable and welcoming.

This position will promote, in all ways consistent with the other responsibilities of the position, accomplishment of the Affirmative Action goals established by the Division.  

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age or protected veteran status. If you have questions, please email the Human Resources Department.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time.  Federal, state, or local public health directives may impose additional requirements.

Internal Candidates: Review the job posting and click the internal applicant link to apply. Use the same credentials used to login to UCPath to access the internal UC ANR job postings in order to apply.

Employment applications must be submitted online through our careers site.  Please note, we do not accept resumes or applications by email or on paper.

External Candidates:  You must register to apply for a job or create a job search agent profile. Review the job posting and click the external applicant link to apply. Click the 'Register Here' link and follow the steps to create the account. The system will not prompt you to register until you try to apply for a job online.

Employment applications must be submitted online through our careers site.  Please note, we do not accept resumes or applications by email or on paper.