Procurement Analyst 3 (Hybrid) Job Listing at University of California in Merced, CA (Job ID 69772)

Description

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $61,400 - $109,200. The budgeted salary range that the University reasonably expects to pay for this position is $64,100 - $80,100.

Job Closing Date

Initial applicant review will take place on or around June 17th and posting may close any time after that (upon selection).

This position is approved for a hybrid work modality. Currently this department is required to work In the Downtown Campus Center on Wednesdays. This arrangement may change with notice.

 

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

About the Job

Reporting to the Senior Strategic Sourcing Manager, this position is focused on medium to high-risk transactions for goods and services in all categories. This position will play a crucial role in supporting the university's mission by ensuring efficient and effective procurement processes that meet the needs of various departments and stakeholders while adhering to regulatory requirements and achieving cost savings. The incumbent must be able to ensure compliance with university policies, state regulations and ethical standards in all procurement activities. Proactively works with customers to identify business requirements and provides procurement and low-cost solutions that meet their business needs and that align with UC Merced procurement strategies and practices. Exercises judgment in processing transactions that require compliance documentation. Works both independently and in a team atmosphere. Other duties as assigned. 

Key Responsibilities: 

1. RESPONSIBILITIES * Strong skills in the use of ERP / financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.). * Exercises judgment to acquire common goods and services within the framework of UC, State, and Federal Policies, demonstrating proficiency in resolving a wide range of issues through informed decision-making. * Plays a crucial role in supporting procurement activities by assisting in analysis, coordination, and execution. * Collaborating closely with the Category Managers which contribute to the development and implementation of purchasing standards and continuous improvement. * Operating with a high degree of autonomy within the team and under the guidance of the Strategic Sourcing Manager, leveraging supplier contracts and relationships. * Identifying sourcing needs and conducting market research to identify potential suppliers and vendors. * Achieve cost savings and favorable terms for the University through non-formal bidding. * Collaborating with internal stakeholders to understand their procurement needs and provide guidance on best practices. * Plays a crucial role in supporting procurement activities by assisting in analysis, coordination, and execution. * Strong working knowledge of the administration of a wide variety of contract types.
2. COMPLIANCE * Accurately interprets and applies University policies and procedures and maintains a current detailed knowledge of all applicable laws, policies, procedures, and processes and implements them effectively in all work. * Documents interpretations of processes, policies, and procedures for edification of customers and suppliers. Effectively develops spreadsheets and other documentation to support analysis. * Effectively and regularly communicate with organizations and customers, reducing risk to the University by ensuring compliance with procurement policies and work in conjunction with end users to develop specifications for competitive procurement bid processes. * Works with University staff and assists the departments on compliance documentation. * Works closely with all Category Manager, including CBS2 specialist and associates and or other administrative staff. * Knowledge of organization's departments and operations required in order to meet their procurement needs. * Working knowledge of university accounting and purchasing policies, procedures, forms, and online systems in Oracle to advise faculty and staff on the proper application of these policies and procedures. * Knowledge of procurement practices and procedures, RFQ/RFP preparation. * Demonstrated knowledge of vendor sourcing, and negotiation techniques.
3. RELATIONSHIP DEVELOPMENT * Collaborates with supply chain staff, divisions, and departments on projects. * Assists departments in the determination of product requirements. * Analyzes contracts and accurately performs cost analyses and reviews terms and conditions for appropriateness. Makes recommended changes where necessary. Ensures compliance with University guidelines.
4. CONTINUOUS LEARNING * Strong level of proficiency in the use of standard spreadsheet and word processing software. * Actively seeks opportunities for and participates in professional development and training. * Effectively acquires and maintains a sound advanced technical understanding of commonly purchased products. * Develops and stays current on IT Procurement and Sourcing knowledge, including leading practices and trends.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training 
• Three years of directly related, progressively responsible procurement experience, or a combination of education/training/experience. Required 
• Analytical skills necessary to evaluate the quality and cost effectiveness of multiple and complex purchasing options. 
• Ability to communicate effectively in writing and verbally.
• Ability to read and interpret terms and conditions of contracts. 
• Strong level of proficiency in the use of standard spreadsheet and word processing software. 
• Knowledge of organization's departments and operations required in order to meet their procurement needs. 
• Strong skills in the use of ERP / financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.). 
• Professional certification preferred. 

Background Check

Background check required.

Policy Statement

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.  

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy.  All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.  For new University of California employees, the applicable deadline is 14 days after their first date of employment. 

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace.  Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an  Internet-based system operated by the Department of Homeland  Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

Employee Referral Program

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7       Referrals                         

How did you hear about the job?          (select) “other”

Additional information?                         (select) “other”

Specific Referral Source?                     (write in) first and last name of referring employee 

Referring employee MUST be named on application for eligibility. 

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