FAC PROJECT MGT SPEC 3 (Facilities Project Manager) Job Listing at University of California in Davis, CA (Job ID 70438)

Description

Job Summary

Reporting to the Executive Assistant Dean of Administration, serves as the lead staff position in the College of Agricultural and Environmental Sciences (CA&ES) for managing, coordinating, and overseeing the scoping, design, and execution of renovation and new construction projects throughout CA&ES in offices, specialized teaching spaces, and both industrial and laboratory type research facilities, field facilities and greenhouse spaces. Responsible for independently and directly coordinating resource and budget management for each project with campus administrative units, CA&ES leadership, and end-user stakeholders. Serve as primary Facilities Management resource for CA&ES Dean, Associate Deans, Department Chairs, Chief Administrative Officers, and faculty providing excellent service and support across the college by proactively identifying and facilitating deferred maintenance and correction of building defects. Facilitate high-quality and efficient delivery of projects by working directly with leadership and staff from campus units such as Facilities and Utilities, Campus Planning, Real Estate Services, Design and Construction Management, Safety Services, the Campus Fire Marshal, Capital Resource Management, Communications Resources, and campus Central Receiving.

Apply By Date

July 10th 2024

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree in project management, construction management, or a related field; or an equivalent combination of work experience and education in a similar field.

• Experience coordinating construction projects, ensuring health and safety compliance, and adhering to code regulations.

• Experience working positively with diverse stakeholders to identify and document functional and technical requirements that meet organizational goals.

• Demonstrated ability to manage multiple projects simultaneously with a high level of organization and proactiveness. Experience in a formal client-side representative role in construction or renovation projects, assuming leadership roles in teams, and effectively handling challenging dialogues. 

• Proven ability to develop, monitor, and administer budgets, with a proactive approach to controlling project costs.

• Proficiency in reading and understanding conceptual diagrams, designs, and layouts, along with experience using project management tools and software such as Microsoft Project, Primavera, Visio, or Excel for Gantt charting and diagramming.

• Proficiency with Microsoft Word, Excel, PowerPoint, email clients, and web browsers to perform job functions effectively.

Preferred Qualifications

• Project Management Professional (PMP) or equivalent certification, or documented similar experience and education. Expert or certified in project management tools and software such as Gantt charting and diagramming using Microsoft Project, Primavera, and Visio or Excel chart tools. 

• Five or more years of experience as a project management professional in the building design, renovation, construction, or facilities industry. Experience working with campus units in a UC setting to deliver large and/or complex construction projects.

• Experience performing process analysis and optimization using current best practice workflow analysis tools and methodologies.

• Knowledge of one or more of the following regulations and standards: California Fire Code, California Mechanical Code, California or Universal Building Code, California or National Electric Code, CalOSHA General Industrial Safety Orders, ASHRAE Handbook.

• Knowledge of UC policies, departmental operating procedures, and safe laboratory and facility operations practices in a research environment. Familiarity with California Public Contract Code and the Stull Act.

• Knowledge and understanding of one or more project management methodologies such as Agile Methodology, Waterfall methodology, Change Management, Risk Management, Quality Management, PRINCE2®, Six Sigma/Lean Six Sigma.

• Proficiency with software such as Microsoft Word, Excel, PowerPoint, email clients, and web browsers. Knowledge of safe laboratory and facility operations practices in a research environment.

Key Responsibilities 

• 70% - Construction and Renovation Project Management
• 30% - Reporting and Compliance Facilitation

Department Overview

CA&ES is the physically largest academic unit on the Davis campus, with over 3,700 acres devoted to research and teaching. It includes over 7,000 undergraduates, over 1000 graduate students, 380 faculty and Cooperative Extension Specialists and 250 Academic Federation appointees, over 800 staff involved in administration/finance operations and/or animal and crop care, 20 departments and 18 centers and institutes. CA&ES has more than 1.4 million assignable square feet of teaching, research and administrative space with off-site research and teaching space throughout California. The majority of facility renovations are very complex and highly technical, requiring quickly developing a working knowledge of unique program requirements sufficient to translate functional requirements to project scope. Further technical challenges often involve incorporation of animal and/or plant needs requiring the ability to quickly identify and marshal the necessary resources to ensure that labs, field spaces, teaching spaces and greenhouses are designed as per governmental regulations and campus policies. The college typically has 15 or more renovation and construction projects underway simultaneously ranging in value from $25,000 to $10 million.

Position Information

• Salary or Pay Range: $80,300/annually - $147,500/annually
• Salary Frequency: Monthly
• Salary Grade: 23
• UC Job Title: FAC PROJECT MGT SPEC 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: Full-Time, 100%
• Shift Hours: Manager will advise
• Location: Davis, CA.
• Union Representation: No             
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:  https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles 
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Lift equipment, tools and instruments weighing up to 50 lbs. 
• Occasionally work in confined environments for short periods of time. 
• Occasionally work in very hot or cold environments for short periods of time. 
• Climb ladders and ride personnel lifts working at heights of up to 20 feet above the ground.

Work Environment

The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

https://ucdavispolicy.ellucid.com/documents/view/271

• Work flexible including evenings and weekends to attend meetings or meet project deadlines. Subject to DMV pull notice.

Special Requirements

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. 

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere