Administrative Coordinator-ICHI (Springdale, AR) Job Listing at UAMS in Springdale, AR (Job ID R0081559)

Description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

02/15/2026
Type of Position: Professional Staff - Fiscal Affairs
Job Type: Regular
Work Shift:

Sponsorship Available:

No
Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department: ICHI | Admin 4

Department's Website:

Summary of Job Duties: We are seeking a dedicated and organized professional to join our team as an Administrative Coordinator. You will be a key contributor to the UAMS Institution for Community Health and Innovation, ensuring the seamless execution of administrative functions that support community health initiatives. The role involves managing schedules, coordinating meetings, and maintaining records to support the institution's goals. The ideal candidate will have strong organizational skills, attention to detail, and a passion for community health. This position offers an opportunity to contribute meaningfully to initiatives that improve public health outcomes and foster innovation. This is an ideal position for a proactive, detail-oriented individual passionate about contributing to community health outcomes in a dynamic, mission-driven environment.

Apply today to join UAMS and support impactful community health initiatives!
Qualifications:

Minimum Qualifications:

• High school diploma/GED and at least six (6) years of experience in program coordination, office administration, customer service, or a related field.
• Valid driver's license, current automobile insurance, and access to a reliable car for moderate travel (mileage reimbursed if a state vehicle is unavailable). Occasional out-of-state travel required.

 Preferred Qualifications:

• Bachelor's degree and at least two (2) years of experience in program coordination, office administration, customer service, or a related field.

Knowledge, Skills, & Abilities:

• Detail-oriented and highly organized.
• Excellent interpersonal and problem-solving skills.
• Proficiency in Microsoft Office Suite.
• Strong oral and written communication skills.
• Ability to work independently and collaboratively in a team setting.
• Capable of managing multiple priorities and meeting deadlines under pressure.

Additional Information:

Key Responsibilities:

Travel and Purchasing

• Coordinate travel arrangements for faculty and staff, including flights, hotels, rental cars, and other travel needs.
• Process purchase requests for office supplies, medical supplies, books, dues, and other departmental items.
• Utilize Workday for travel and purchasing, ensuring proper documentation and compliance with UAMS procedures.
• Communicate with the central procurement office to confirm purchase order details and secure competitive pricing.
• Reconcile travel card charges in a timely and accurate manner, acting as a responsible steward of the travel card.

Administration

• Support project administrative needs by collaborating with team members across various initiatives.
• Assist with planning campus events, including room reservations, food and beverage arrangements, technology setup, and invitation management.
• Manage Outlook calendar scheduling for leadership, coordinate meetings, and maintain accurate records.
• Maintain office supply inventory, schedule conference rooms, and provide directions or assistance to on-site guests.
• Establish and maintain contact lists, office policies, and procedures to streamline operations.
• Handle incoming and outgoing mail, process shipments via UPS/FedEx, and maintain related records.

Additional Duties

• Support special projects and provide backup assistance to departmental staff as needed.
• Contribute to team efforts by taking on additional assigned duties to ensure operational success.
• May carry out additional duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Curriculum Vitae, Proof of Veteran Status
Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements: Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity: Manipulate items with fingers, including keyboarding, Sitting
Frequent Physical Activity: Hearing, Repetitive Motion, Talking
Occasional Physical Activity: Driving, Walking
Benefits Eligible: Yes

 Apply on company website