Description
Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.
Apply today and join the company that is Leading with Science®.
This Administrative Asst I position is responsible for providing administrative support primarily to the Green Bay office but also across the business unit as needed. You will support the office staff and ensure that all administrative tasks are completed accurately and delivered with high quality and in a timely manner.
Your Role:
- Greet all visitors when they come to the office.
- Receive and sort and distribute daily mail/deliveries/couriers
- Perform other clerical duties such as filing, photocopying, collating, faxing etc.
- File, archive and retrieve documents and records
- Assist staff as needed with travel arrangements
- Order office and pantry supplies and maintain inventory
- Prepare general correspondence (letters, memoranda, minutes, agendas, etc.).
- Assist with preparation, production and shipping of correspondence, including client invoices, proposals, reports and other deliverables
- Proofread and edit documents for errors, grammar, spelling, punctuation, and consistent formatting.
- Maintain workplace safety by following procedures and controlling access (monitor guest logbook, office Emergency Action Plan coordination)
- Conduct and log monthly office safety inspections
- Update appointment calendars and schedule meetings/appointments as needed
- Keep conference rooms and open office areas tidy
- Set up conference rooms for scheduled meetings including webinars
- Order lunches as requested for meetings and lunch & learns
- Scheduling shipping pick ups
- Assist in project set up/project numbers
- Maintain an office contact list of staff phone numbers and email lists
- Other duties as required
Qualifications:
To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Intermediate level skillset with MS Office Word and Outlook
- Beginner level skillset with Excel and PowerPoint
- Familiarity with PDF editing software (e.g. Adobe or Nuance PowerPDF)
- Understanding of latest technologies and ability to apply them
- Willingness to learn new software and technologies in support of this position
- Professional appearance
- Good team player with the ability to work collaboratively
- Strong organizational skills
- Solid interpersonal and communication skills both written and verbal
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, multitask, prioritize and work under pressure
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—28,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information- Organization: 209 SWE
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