State Assistant Purchasing Agent - Limited Service Job Listing at State of Vermont in Montpelier, VT (Job ID EE75A406-1132-4)

Description

Overview

The Office of Purchasing and Contracting (OPC) within the Department of Buildings and General Services (BGS) serves as the centralized procurement office for the State of Vermont. We are seeking a detail-oriented and highly organized State Assistant Purchasing Agent to join our dynamic, fast-paced team.

As a key member of our procurement team, this position will:

• Maintain daily correspondence, organize files, answer calls, and handle various administrative tasks.
• Assemble bid packages and contract documents.
• Post bid packages, contracts, and other documents on the OPC website and the Vermont Bid System in a timely manner.
• Track and record the progress of bid and contract documents through the approval process.
• Schedule and conduct public bid openings.
• Prepare and distribute bid tab sheets and responses to state personnel.
• Ensure all necessary documentation is in place for contract execution, including compliance with State, Federal, FEMA, and Agency of Administration (AoA) guidelines.
• Review documents for accuracy and compliance, prepare cover sheets, create and maintain electronic and paper files, and file documentation appropriately.
• Keep State Purchasing Agents informed of updates and issues as they arise.
• Maintain the State's Liquid Fuel website and manage weekly pricing updates.

This role will provide administrative support to the State Senior Purchasing Agent, working closely with vendors and state personnel to ensure a compliant procurement process. The position will also collaborate with agencies to advise on purchasing procedures, foster communication with key stakeholders, and address unique purchasing needs.

Who May Apply

This position, State Assistant Purchasing Agent (#52280), is open to all State employees and external applicants. This is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs. 

If you would like more information about the duration of this position or other details, please contact James Meyers at james.meyers@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Work is performed primarily in a normal office setting. Significant interaction with vendors and various State officials and personnel is required. Workload volume can be heavy and pressure to meet deadlines is present.

Minimum Qualifications

One (1) or more years of experience in inventory management, purchasing, contract administration, sales, or related field.

Preferred Qualifications

Experience with contract or financial management systems.

College coursework in accounting, business administration, or related field.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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