Mid-Level Administrative Specialist Job Listing at SPA in Huntsville, AL (Job ID 2025-20052)

Description

Qualifications

Required:

• Active TS/SCI clearance
• Earned educational credits in business, administration, management, or communications, with the following equivalencies:
• High School diploma and at least 4 years of relevant experience
• Technical Training Certificate in a related discipline and at least 2 years of relevant experience
• Associate's degree and at least 2 years of related experience 
• Minimum 5 years of related experience in U.S. Department of Defense system acquisition, design, development, and/or operation, of which at least 4 years directly related to space-based system support
• Knowledgeable of USSF/SSC and HHQ staffing process
• Proficiency in Defense Travel Service (DTS), Task Management Tool (TMT), MS Office Suite applications,
• Knowledge in office management tools and techniques, e.g., Jira, Confluence, Remedy
• Knowledge in U.S. Department of Defense policies and practices in system acquisition program budgeting, project scheduling, reliability maintainability and availability, test and evaluation, and configuration control and change management
• Knowledge in developing and preparing program acquisition artifacts, e.g., Program Objective Memoranda (POMs), POM Preparation Instructions (PPIs), Plan of Actions and Milestones (POA&Ms), and Work Breakdown Structures (WBSs)
• Experience planning, developing, implementing, and managing comprehensive, affordable, and effective system facilities and layouts
• Reports to designated work location in Huntsville, AL, up to full time, based on the needs of the customer

Desired:

• Active or prior SAP access
• Active USSF/SSC/SZ or BC SAP access
• Current Counterintelligence (CI) polygraph or willingness to sit for one 
• Bachelor's degree  
• Certifications and/or training in related administration skill areas 
• Familiarity with U.S. Air Force and USSF acquisition policies, protocols, practices, procedures, and processes 
• Familiarity with DoD Planning, Programming, Budgeting and Execution System (PPBES) processes and procedures 
• Familiarity with Federal Acquisition Regulations (FAR) and the Defense FAR Supplement (DFARSUP) policies, practices, and procedures

Mid-Level Administration Specialists assist Program Office leadership performing requirements engineering, solutions engineering, scheduling, reliability, resiliency, services development, integration, test and evaluation, maintainability, and analysis. WIll work with program and project managers to support the design, development, and instantiation of space systems and advanced system capabilities. Successful candidates for this important opportunity will help enable advanced capabilities and proactive protective understanding of how space-based assets and programs operate, interact, and serve our highest priority national defense.

Key duties associated with this role include but are not limited to the following:

• Perform executive-level support services with ability to effectively communicate with Senior Government, Military, and industry leaders and their supporting staffs.
• Process, receive, track, coordinate, and store large volumes of program critical information.
• Coordinate and organize multiple geographically-dispersed team members.
• Manage taskers.
• Help improve efficiency, effectiveness, and productivity of Government Program Office processes.
• Coordinate with Government Program Office subordinate organizations, e.g., human resources, security, program control (budget), Program Support (Logistics), Intelligence, Public Relations, Information Assurance (IA) and Information  Technology (IT), and Contracts.
• Analyze and evaluate current events and provide recommendations to executive leadership.
• Perform military and/or civilian executive-level support services, protocol, information management, and administrative support activities.
• Coordinate Military Protocol Information Management/Operations Support functions, including, but not limited to, managing promotions, awards, training goals and objectives, changes of station (in-processing and out-processing, military orders, and temporary duty (TDY) assignments, etc.).
• Coordinate Program Office affairs with respect to USSF/SSC partners, stakeholders, contractors and Federally-Funded Research and Development Centers (FFRDCs).
• Manage and handle sensitive and/or classified information and data, complying with established policies, protocols, and practices, systems, and mechanisms associated with national security-related management and support.
• Perform acquisition management activities related to facility operation and accreditation of SCIF/SAPF facilities.