Description
Come work with us! Savage has been designated by USA Today as a Top Workplace and also received recognition as a Military Friendly Employer and a Top Company for Women to Work For in Transportation.
Military Veterans and Reservists are encouraged to apply.
These are just a few of the benefits you can expect from working with Savage:
- A culture that appreciates our Team Members
- Paid Time Off (“PTO”), Paid holidays & Proft Sharing
- Excellent benefits including medical, dental, vision, life, disability, 401(k)
- A commitment to helping our Team Members do things that they never dreamed possible
Position Overview:
As the Office Assistant, you are responsible for managing the day-to-day needs of the operation. This includes but is not limited to the processing of invoices, ordering office supplies, scheduling meetings/luncheons, greeting visitors, coordinating travel arrangements for senior leaders, running errands, setting up a workstation for new hires, and general clerical duties as assigned.
Key responsibilities for this role:
- Manage customer orders and inventory systems
- Answer phones and assist with customer needs
- Plan and organize meetings and events as necessary
- Accountable for all office functions by maintaining control of the ability to meet customer expectations
- Monitor Emails throughout the day for order status changes/additions, and other customer needs
- Faxing/emailing of Bill of Ladings to customers and designated parties (as required)
- Follow company/customer policies and procedures (i.e. internal controls, record retention, verifications, etc.)
- Book travels arrangements for management as needed
- Responsible for accounts payable and receivable efforts including month-end process
- Office inventory mgmt. & ordering of all office supplies (admin supplies, coffee, drinks, food, etc.)
- Coordinate office equipment maintenance and service with vendors
- Managing all contracts and lease databases and hardcopy files for the Houston Office, GSS, Marine and Sulphur Trucking
- Running errands (off-site mailings, etc.)
- Assisting with special projects and additional ad-hoc tasks as needed, and additional responsibilities as outlined by leadership
Requirements of a successful Office Administrator:
- Must be able to work a 5-day work week in office
- Accounting experience is required
- Proficient in all aspects of MS Office Suite including Word, Excel, Outlook, Access, and PowerPoint
- Knowledge of principles and practices of organization, planning, records management, research, and general administration
- Able to follow written and/or verbal instructions with minimal supervision
- Conducts themselves in a professional manner at all times
- Can follow all rules and procedures as outlined by Savage
Additional Information:
- A complete job description is available upon request
- Savage is an Equal Opportunity Employer and maintains a drug-free workplace
- California Residents Job Application Privacy Notice
https://savageco.com/careers/california-residents-job-applicant-privacy-notice/
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