Executive Assistant Job Listing at SAIC in Chantilly, VA (Job ID 2512388)

Description

Description

Executive Assistant supporting a Satellite Program Office that provides direct executive services support to government customers in execution of their duties and responsibilities. Assists the Chief of Staff in office operations, developing/maintaining office file plan, and providing back-up support to the Front Office team, as needed. Composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.

Job Duties Include: 

• Provide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs. 
• Manage senior manager calendars/schedules and coordinate visit requests. 
• Process senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip). 
• Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities. 
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures. 
• Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards. 
• Serve as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy. 
• Ensure the office maintains an adequate amount of office supplies and order more as needed. 
• Identify and submit work orders to ensure office facilities remain fully functional and operational. 
• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
• Provide back-up support to the Director's Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements.
• Provide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status.
• Maintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities.
• TS/SCI w/ CI Poly.

Qualifications

• Bachelor's Degree with 15 years of relevant experience.
• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
• Strong experience in writing/editing memos and correspondence.
• Excellent computer skills in MS Office (Word, Excel, PowerPoint).
• Excellent organizational and interpersonal skills.
• Primary responsibilities for this position do not require travel; however, there is possibility to travel 1-2 times a year.
• Acute attention to detail.

Desired Qualifications:

• Background in National Archives and Records Administration (NARA) requirements for records and information management.
• At least 15 years of direct administrative support experience with senior-level military or civilian officials.
• General knowledge of NRO organization and business processes.