Accounts Payable Specialist | Full-Time | On-Site Job Listing at Pima Medical Institute in Tucson, AZ (Job ID D7947343-62B9-47F0-AE2B-AA2B161E6E49)

Description

The Accounts Payable Specialist helps facilitate the flow and processing of invoices from the Company's financial transactions, handles liabilities on time, and maintains accurate records. The specialist verifies invoices, resolves discrepancies, and supports vendor relationships and the organization's financial health.

We have an exciting opportunity for an Accounts Payable Specialist role! If you're good with numbers and eager to learn more about accounting, we'd love to hear from you!

ESSENTIAL FUNCTIONS:

• Process and record accounts payable transactions in an accurate and timely manner.
• Review and verify invoices and payment requests against purchase orders and contracts.
• Enter and update financial data into accounting software and systems accurately.
• Assist in resolving invoice discrepancies and issues with vendors and internal departments.
• Collaborate with other Accounts Payable Team members to prepare and process weekly and monthly payment runs to ensure timely vendor payments.
• Communicate with vendors to reconcile account statements, manage payment schedules, and address inquiries.
• Maintain accurate vendor records and ensure all vendor information is current and compliant with Company policies.
• Assist in the preparation and processing of reimbursements.
• Process employee expense reports, verify receipts, and ensure compliance with company policies.
• Assist with month-end closing activities by reconciling accounts payable sub-ledger to the general ledger.
• Support internal and external audits by providing necessary documentation and reports as needed.
• Additional job-related duties may be as assigned.

CORE COMPETENCIES:

• Attention to Detail
• Time Management
• Analytical Skills
• Communication Skills
• Problem-Solving
• Customer Service
• Technical Proficiency

SUPERVISORY DUTIES:

• None
  
  

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent required
• Experience with accounting software and ERP systems
• Proficiency in Microsoft Office Suite or Google Workspace, especially Excel or Sheets
• Comparable combinations of training, education, or experience with the minimum qualifications

PREFERRED QUALIFICATIONS:

• Experience with NetSuite ERP
• Two or more years of experience in accounts payable or a similar financial role
• Associate's Degree in Accounting, Finance, or a related field
• Knowledge of accounting principles and practices

 REQUIRED LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• None

COMPENSATION & BENEFITS

• Hiring Range - $20.80 to $24.96
• Medical (PPO & 2 HDHP with HSA), Dental & Vision
• 401(k) Plan
• Employee Stock Ownership Plan (ESOP)
• Short & Long-term Disability
• Basic Life Insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) & Holiday Pay
• Tuition Reimbursement
• Health & Wellness Program