Director of Facilities Operations Job Listing at OSU-Oklahoma City in Oklahoma City, OK (Job ID 494014)

Description

Campus

OSU-Oklahoma City

Contact Name & Email

Kirstin Jasper, kristin.jasper@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

Commensurate with education and experience

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Provides managed, responsive operations that support mission needs through defined objectives and goals while maintaining environmental health and safety standards. Supervise construction and building maintenance technicians, as well as skilled trade personnel. Plan, oversee, and coordinate planned construction projects and building maintenance. Develop and monitor annual fiscal budgets. Organize workflow to ensure timely completion of repairs and construction projects. Inspect work in progress to ensure compliance with plans, codes, and regulations. Participate directly in construction/maintenance work when needed. Establish accountability for energy consumption across all levels of campus operations. Develop and monitor the campus energy management program in alignment with board‑level policy and campus guidelines, with the goal of reducing utility consumption. Supervise grounds department and maintain a plan for campus beautification. Manage custodial contract and work with custodial company to maintain quality control in the area of campus cleanliness. This position is considered an essential employee. Essential employees are expected to be at work when weather conditions or other special circumstances result in campus closures.

Required Qualifications

• Bachelor's (degree must be conferred on or before agreed upon start date)
• Minimum of 5 years' experience in building construction and maintenance.
• Minimum of 3 years' experience in a supervisory capacity involving responsibility for planning and overseeing projects and directing the construction activities of skilled workers in a commercial or business setting.

• Certifications, Registrations, and/or Licenses:

  Must have valid Oklahoma Driver's License.

• Skills, Proficiencies, and/or Knowledge:
  • Facilities Operations and Maintenance
  • Building systems: HVAC, electrical, plumbing, life-safety, controls, energy systems
  • Preventive and predictive maintenance strategies
  • Construction methods, project management, and capital planning
  • Regulatory Compliance
  • OSHA, EPA, ADA, fire codes, building codes, and environmental health and safety regulations
  • Higher education-specific compliance expectations such as lab safety
  • Budgeting and Financial Management
  • Multi-year capital planning
  • Operating budgets, costs of forecasting, procurement, and contract management
  • Energy and sustainability
  • Energy management systems, utility monitoring, and sustainability best practices
  • Campus-wide conservation initiatives
  • Campus Operations
  • Space planning, custodial operations, grounds management, and emergency response protocols
  • Understanding of academic calendars and student life needs
  • Ability to plan, coordinate, assign, and supervise the work of skilled workers in the building trades.
  • Ability to direct construction from blueprints or drawings.
  • Strong fiscal management, experienced in organizing and coordinating skills; knowledge and skill in planning, organizing resources, scheduling work assignments, and establishing priorities.
  • Experience using a work order/project management system.
  • Ability to handle multiple tasks and prioritize effectively with a high degree of accuracy and attention to detail.
  • Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing, to exchange information, give/receive instructions, and respond to inquiries appropriately with all students, faculty, staff, and community partners.
  • High degree of initiative to work independently and also collaborate in a team environment.
  • Knowledge and skill in Microsoft Office and other computer-based programs and project-related software such as Microsoft Visio, Project and/or AutoDesk (CAD).
  • Knowledge of the occupational hazards and necessary safety precautions to be taken in various building trades.
  • Strong verbal and written communication skills and professional demeanor.
  • Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
  • Demonstrated history of ethical and professional behavior.

Preferred Qualifications

• Master's Degree or equivalent years of experience and/or licensures.
• Experience managing construction and maintenance duties in a public school system or in any agency or business that has multiple buildings and maintenance.
• 1-3 years experience with Microsoft Visio, Project and/or AutoDesk (CAD).

Essential Job Functions: 1. Works with faculty, staff, or other constituents to help identify and resolve needs and potential project designs to focus and promote retention on campus. Coordinates and manages the delivery of essential facility services by organizing technician teams in a logical, non-duplicative, and effective manner that best meets goals, requirements, and mission of the University. 2. Establish appropriate training, development, policies, and procedures that promote a strong service-orientation to students, faculty, and staff. 3. Facilitates the development of annual and long range fiscal budget and operational plan for anticipated repairs and renovations of University buildings and facilities, including master planning of utility infrastructure to maximize efficiency of the current facilities while providing for future expansion, by analyzing the data from facilities audits, understanding the impact of repairs and/or renovations on existing mechanical, electrical, structural, and related systems, and recommending the appropriate priorities for repairs and renovations. Assists the Purchasing Department in the creation of bid specifications as needed for various projects. 4. Provides for a safe campus environment by directing the development of appropriate contingency plans that anticipate requirements for emergency conditions and include the use of contracted services beyond the University's capability to provide needed services and remediation. Provides managed and responsive operations necessary to meet mission needs through objectives and goals while maintaining environmental health and safety. 5. Serves as campus liaison to OSU-Stillwater Long Range Facilities Planning, OSU-Stillwater Construction and Contract Services and other entities on campus projects and activities. 6. Surveys assigned work areas to determine maintenance or construction needs; inspects work in progress to ensure compliance with plans and regulations. 7. Provides leadership and supervision to the Facility Operations team, including training, evaluation, coaching, and disciplinary action if needed. Trains staff on safety practices and regulations; ensures staff maintain safety precautions and guidelines. Trains staff and ensures the proper care in the use and maintenance of equipment, supplies, and tools. 8. Plans, oversees, and coordinates construction and building maintenance, annual and planned fiscal budgets, projects, and activities. Organizes workflow to ensure timely completion of repairs and/or construction. 9. Participates in construction/maintenance work, as needed. Oversees work order system and establishes team metrics to ensure desired outcomes. 10. Supports the campus emergency management team as an active member. 11. Creates, maintains, and audits a maintenance schedule for campus systems and areas. 12. Establishes, tracks, promotes, and supports an ongoing energy conservation program in cooperation with the OSU A&M System. Provides input and advice on contractual support activities related to energy management and the purchase of any products that affect energy consumption. Maintains all energy and water consumption records and data, and attends various meetings related to OSU-Oklahoma City's energy management program(s). 13. Coordinates regular “walk-through” audits of all the campus's facilities to ensure operating efficiency, optimum educational environment, and compliance with campus energy policy. 14. Manages custodial contract and performs monthly inspections with custodial contractor to identify areas for additional attention and ensure all buildings remain clean and ready for student use. 15. Oversee grounds department and participate in campus beautification planning and implementation. 16. Oversee work order system and ensure all work orders are processed timely with communication to relevant parties on status toward completion, etc. Supervision of employees who manage work order system. 17. Maintains and coordinates all work on elevators across campus. Works with DOL to maintain and document the safe function of elevators. 18. Oversee departmental assistance in coordination with the Purchasing Department with disposal, auction, etc. 19. Completes all mandatory training and participates in a minimum of two professional development days each year. 20. Performs other duties as assigned.   The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.   Environmental Conditions:

• Indoor and outdoor working environment. May be occasionally exposed to extreme weather conditions.
• Dust and small debris falling from ceiling tiles while being removed.
• Work with chemicals; such as cleaners, solvents, and grease.

Working conditions:

•  Must be able to work a flexible schedule.
• Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, and via email.
• May occasionally work with chemicals. Protective mask and other impervious Personal Protective Equipment (PPE) is required on all construction jobs as posted and as the situation dictates.
• Frequent local travel may be required.

Physical requirements:

• Must be able to handle a high volume of phone calls, emails, and in-person inquiries.
• Must have a valid Oklahoma driver's license and be able to drive to and from various other locations.
• Duties require extended periods of sitting, talking, listening, and computer usage.
• May require occasional bending, stooping, climbing, and lifting. Requires adequate dexterity to operate the tools and equipment required for job.
• May need to lift up to 45 pounds. If an object weighs more than 45 pounds, OSU-Oklahoma City requires this to be a two-person lift.

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

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