Administrative Coordinator 3- Mechanical Job Listing at Norfolk Southern in Chattanooga, TN (Job ID 1298440400)

Description

Requisition 38768: B3 Administrative Coordinator 3- Mechanical 

A resume helps you stand out to hiring managers and recruiters; your resume communicates your experience and your brand. While it is not required, we encourage you to include an up-to-date resume along with a  completed job application to give you the best opportunity to be considered. A complete resume helps us to better understand your unique  background, relevant experiences, and passions. We look forward to learning about you.

Note for Safety-Sensitive Positions: Any safety-sensitive position with Norfolk Southern will require the following pre-employment screenings:

• FRA Drug and Alcohol Screen
• Medical Screening
• Background Check

Norfolk Southern offers a unique opportunity to be part of our proud legacy that spans nearly 200 years. We are a customer-centric, operations-driven team dedicated to advancing safety, serving communities, and driving innovation for tomorrow's rail.  As part of Norfolk Southern, you'll join a collaborative team where there are opportunities for growth across the organization. We are building a culture where everyone can thrive by owning and driving exceptional results, being humble and leading with trust, serving our customers with excellence, and collaborating and coaching to win.

Job Description: 

Performs staff and administrative support for Mechanical Department.

Principal Duties: 

• Acts as Security Point of Contact.
• Serves as Records Coordinator
• Oversees the Discipline, Violation and Grievance processes and employs ongoing communication with the Labor Relations Department within restricted time constraints.
• Onboards employees by ordering necessary work equipment, granting required system accesses, and providing guidance to employees new to NS.
• Responsible for the processing personnel status changes, sending notifications, updating systems, filing records, handling all personnel related matters and other confidential information.
• Process invoices, shopping carts, and service contracts.
• Serves as the Reporting Manager and assists in solving Credit Card related issues.
• Utilizes delegated authority to approve expenditures such as purchasing card transactions, travel expenses, purchase orders and requests for payment on behalf of supervision. 
• Collects, prepares, and distributes various and complex weekly, monthly, and quarterly reports. 
• Serves as Wireless Administrator. 
• Organizes and plans events and meetings to promote employee engagement and enhanced communication. 
• Maintains inventory of office supplies and personal protective equipment as well as processes and distributes inbound and outbound mail. 
• Acts as back up to Mechanical Administrative Support Staff members. 
• Performs additional administrative functions as assigned.  

Job Related Experience: 

Minimum Level: Less than 1 year  

Preferred Level: Less than 1 year 

Business Technical Skills 

• Excel/Spreadsheets 
• Outlook 
• PowerPoint/Presentations 
• Word/Word Processing 
• SAP 

Skills & Ability 

•    Interpersonal skills 

•    Verbal and written communication skills 

•    Time management skills 

•    Problem solving skills 

•    Organizational skills 

•    Ability to prioritize tasks 

•    Detail oriented 

Education / Experience 

Preferred Level: Associate degree 

Preferred Majors: None listed 

Work Conditions 

•    Work Conditions Environment: Yard Office 

•    Shift Work: No 

•    On-Call: No 

•    Weekend Work: No 

•    Travel Required: 0 - 5 Days per Month 

Company Overview

Since 1827, Norfolk Southern Corporation (NYSE: NSC) and its predecessor companies have safely moved the goods and materials that drive the U.S. economy. Today, it operates a customer-centric and operations-driven freight transportation network. Committed to furthering sustainability, Norfolk Southern helps its customers avoid 15 million tons of yearly carbon emissions by shipping via rail. Its dedicated team members deliver more than 7 million carloads annually, from agriculture to consumer goods, and is the largest rail shipper of auto products and metals in North America. Norfolk Southern also has the most extensive intermodal network in the eastern U.S., serving a majority of the country's population and manufacturing base, with connections to every major container port on the Atlantic coast as well as the Gulf of Mexico and Great Lakes. Learn more by visiting www.NorfolkSouthern.com.

At Norfolk Southern, we believe in celebrating our individuality. By leveraging the unique backgrounds and viewpoints of our employees, we can create a culture of innovation, respect, and inclusion. We know that employees thrive in a workplace where differing viewpoints, ideas, and experiences are freely shared and valued. As such, we encourage all employees to contribute their distinctive skills and capabilities to our organization.

Equal employment opportunities are available to all applicants regardless of race, color, religion, age, sex, national origin, disability status, genetic information, veteran status, sexual orientation, and gender identity. Together, we power progress.