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Company: MedStar Medical Group
Location: Washington, DC
Career Level: Entry Level
Industries: Not specified
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Description

General Summary of Position
Performs a variety of administrative and secretarial duties to facilitate the management of the operational and personnel activities for the department. Specific duties and responsibilities will vary based on departmental needs. These functions are performed in accordance with all applicable laws and regulations and MedStar Georgetown University Hospital's philosophy, policies, procedures and standards.


Primary Duties and Responsibilities

  • First point of contact for internal and external inquiries. Establish and maintain positive working relationships with patients, visitors, and all levels of personnel, stakeholders and leadership.
  • Provides administrative support for the department to include, but not limited to: calendar updates, scheduling of appointments, incoming phone calls, mail and package management, incoming and outgoing fax requests, managing and organizing hard and soft copy files.
  • Typing and editing of internal, administrative and external correspondences in a timely and accurate manner
  • Manage the flow of procedural orders, images and other documents that require administration and follow through on the completion of required workflow.
  • Manages schedules for varied functions including, but not limited to staff, patients, students, providers, leadership.
  • Develops and maintains informational documents and materials for distribution to patients, customers
  • May organize and coordinate special events, projects for the department, to include schedule and invitations, materials, logistics, budgeting, catering.
  • Maintains and enters data into various databases and systems.
  • May serve as the on-site department personnel coordinator completing task such as access and security, building maintenance, IT resource coordination, equipment requisition and ordering.
  • May be responsible for the running, and management and review of various reports and queries for use and distribution inside and outside of the department
  • May work with various vendors submitting and/or receiving, reconciling, and verifying purchase orders, as well as monitoring expenses
  • Exemplifies Guest and Staff Relations standards in all activities.
  • Exemplifies Commitment to Care (C2C) standards in all activities
  • Assumes other duties and responsibilities that are appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and is not to be considered as all-inclusive


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    Minimum Qualifications
    Education

    • Associate's degree Business Management or Health related concentration required or
    • Bachelor's degree preferred

    Experience

    • 3-4 years At least three years of administrative experience required

    Knowledge, Skills, and Abilities

    • Demonstrated excellence in interpersonal, verbal and written communication skills as well as excellent writing and editing skills. Sound judgement and ability to think, act and make decisions independently. Strong public relations, finance, operational, and organizational skills necessary. Excellent knowledge of word processing, computer graphics, and spreadsheet software(s).


    This position has a hiring range of $23.19 - $40.61

     


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