Description
About the Job
General Summary of Position
Provides high-level administrative and secretarial support to Executive Vice President. Completes specific work projects as assigned relative to corporate system-wide operations or specific department needs providing informational support for evaluation or resolution of regulations procedures or practices. Serves as confidential secretary liaison and assists with responsibilities related to the Board of Directors leadership committees and the leadership team. Provides and leads support to both internal and external contacts with a high level of professionalism and in a manner that reflects positively on the organization.
Primary Duties and Responsibilities:
Provide Executive-Level Support: Serve as a trusted administrative partner to the Executive Vice President, managing complex calendars, executive communications, meeting preparation, and day-to-day operations of the executive office.
Coordinate Leadership & Board Activities: Organize and support executive leadership meetings, Board of Directors interactions, and leadership committees by preparing materials, coordinating logistics, and maintaining accurate meeting documentation.
Manage Executive Communications & Strategic Materials: Draft and prepare correspondence, reports, presentations, and briefing materials while gathering and analyzing information to support executive decision-making and strategic initiatives.
Oversee Administrative & Financial Operations: Manage executive office workflows, coordinate administrative coverage, support departmental budgeting and invoice tracking, and ensure efficient office operations.
Support Organizational Initiatives & Compliance: Assist with regulatory documentation, surveys, accreditation preparation, quality improvement initiatives, and special projects that support corporate operations and leadership priorities.
Minimal Qualifications
- Associate's degree or an equivalent combination of formal secretarial training and experience
- 5 or more years Executive level administrative support experience
Knowledge Skills and Abilities
- Advanced proficiency of various computer software applications.
- Excellent written and verbal communication skills.
- Creativity and ability to organize and handle many details.
- Ability to work independently as a self-directed individual and as part of a team.
This position has a hiring range of
USD $82,617.00 - USD $157,352.00 /Yr.
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