Administrative Assistant Job Listing at MedStar Health in Clinton, MD (Job ID 161174)

Description

About the Job

Summary of Position:

We are seeking a highly organized and service-driven Administrative Assistant to support the day-to-day operations of the Utilization- Case Management department. In this role, you will serve as a central point of coordination—supporting leadership, managing communications, and ensuring the smooth flow of information across teams and external partners.

This position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently behind the scenes.

Primary Duties and Responsibilities:

• Serve as the first point of contact by answering calls, routing inquiries, and providing accurate information to staff, patients, and external partners
• Coordinate administrative workflows, including scheduling meetings, managing calendars, and organizing logistics such as travel and materials
• Support departmental operations by maintaining records, filing systems, and ensuring timely retrieval of information
• Act as a liaison across departments (Business Office, Medical Records, Admitting) to support utilization review and ensure accurate information flow
• Prepare reports, enter data, and assist with payroll processing and recordkeeping
• Draft and format correspondence, reports, and meeting materials, including confidential documents
• Coordinate meetings and events, including agendas, materials, minutes, and setup
• Maintain office supplies and equipment, ensuring the department is fully supported
• Participate in team meetings, committees, and quality improvement initiatives

Minimal Qualifications:

• High School Diploma or GED required.
• 1+ years clerical/office experience.