Project Administrator Job Listing at Kelly Services in Blue Ash, OH (Job ID 10119477)

Description

Position Summary:

The Project Administrator plays a critical role in supporting the Commercial organization by providing day-to-day coordination across marketing and sales operations, project execution, and administrative functions. This role blends commercial coordination with a strong administrative and project management backbone, enabling seamless execution of purchase orders, events, communications, and cross-functional initiatives.
The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, matrixed environment. They bring strong project coordination skills, excellent attention to detail, and the ability to manage multiple priorities while serving as a central point of connection across stakeholders.

This is an onsite role working in Blue Ash, OH.



Key Responsibilities:
 
Commercial Coordination

• Purchase Order Management: Create, process, and track purchase orders for marketing and sales operations using ARIBA; ensure compliance with policies, maintain accurate records, and partner with finance/procurement to resolve issues.
• Event Coordination: Plan and execute small customer and internal events (educational sessions, demos, meetings), including logistics such as venues, catering, invitations, schedules, and on-site support as needed.
• Health Care Practitioner Communications: Serve as a point of contact for HCPs, coordinating schedules and facilitating clear, timely communication related to marketing initiatives, events, and educational opportunities.
• NDA Management: Track, process, and coordinate execution of non-disclosure agreements with internal and external stakeholders.

Project & Operational Support

• Project Management Support: Coordinate commercial and marketing projects from initiation through completion, including timelines, task tracking, follow-ups, and delivery of milestones.
• Cross-Functional Coordination: Partner with Marketing, Sales Operations, R&D, and other internal teams to ensure alignment, documentation flow, and timely execution of initiatives.
• Administrative Backbone: Provide general administrative and operational support, including meeting coordination, calendar management, documentation organization, and preparation of materials.
• Expense Management: Support expense processing and reconciliation using Concur, ensuring timely and accurate submissions.

Communication & Presentation Support

• Support preparation and refinement of PowerPoint presentations and materials for internal and external audiences, ensuring content is clearly structured and professionally presented (design skills are a plus but not required).

Required Qualifications

• Excellent organizational, prioritization, and time management skills with the ability to manage multiple workstreams concurrently.
• Strong written and verbal communication skills.
• Experience with purchase order systems and basic financial processes (ARIBA experience preferred).
• Demonstrated ability to coordinate events and manage logistics.
• Project coordination or project management experience, including planning and execution.
• Comfortable interacting with commercial teams and external partners, including health care professionals.
• Proficiency with Microsoft Office Suite, especially Outlook, Excel, and PowerPoint.

Preferred Qualifications

• Experience supporting cross-functional teams in a matrixed organization.
• Familiarity with Concur or similar expense management platforms.
• Prior experience in marketing operations, sales operations, or commercial environments.
• Exposure to contract or NDA management processes.

Important information: This position is recruited by a remote Kelly office, not your local Kelly branch.  Applicants must be legally permitted to work in the United States.
 
Why Kelly®
The Managed Solutions practice within Kelly Outsourcing and Consulting Group (KellyOCG®) is one focus within the full array of Kelly Services® workforce solutions.
Kelly Services has transformed from the staffing industry pioneer to a leading workforce solutions provider. KellyOCG is the distinguished outsourcing and consulting segment of Kelly Services, known for applying a forward-looking approach that enables companies to make strategic workforce planning decisions that impact their business and competitive advantage.
The Managed Solutions practice area of KellyOCG is dedicated to partnering with clients to architect and implement solutions that put them in a position to meet their operational obligation to their organization and freedom to focus on their more strategic business needs.


As a Kelly Services employee, you will have access to numerous perks, including:

• Vacation and sick pay
• Paid holidays
• 401(k) plan
• Group medical, vision, dental, life, and short-term disability insurance options
• Kelly Discounts on goods and services, auto and home insurance, and tuition at Kelly partner schools
• Kelly Learning Center offers free courses and trainings
• Weekly pay

 
About Kelly Services®
As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners. Revenue in 2015 was $5.5 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter.
Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.
 
 
 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Find what's next with Kelly®.

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website