Project Administrative Assistant Job Listing at Intertek in Oakland, CA (Job ID 14360)

Description

Project Administrative Assistant – Oakland, California

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Project Administrative Assistant to join our Environmental team in Oakland, California. This is a fantastic opportunity to grow a versatile career in environmental consulting.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing. 

What are we looking for?

The Project Administrative Assistant will provide minor administrative items, such as light phone answering, ordering supplies, accounting functions, and office management.  The position will also have a wide range of technical duties, including data entry, scheduling, and report preparation. 

Salary & Benefits Information

The base wage or salary range for this position is $30 - $35 per hour. Individual compensation packages are based on a variety of factors unique to each candidate including skill set, experience, qualifications, and other job-related reasons.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you'll do:

• Create various documents, spreadsheets, etc. utilizing Microsoft Office Software
• Perform various general office duties including faxing, copying, mailing, filing, etc.
• Assist with end of month billing, Accounts Receivable, Collections, and Invoice payments
• Data entry, scheduling, and report preparation for environmental projects

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.  

Minimum Requirements and Qualifications:

• High School Diploma/GED
• 2 years+ experience in an administrative role
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frame

Preferred Requirements & Qualifications:

• Bachelor's Degree
• Experience working in the construction / engineering industry 
• Experience dispatching and/or scheduling field personnel
• Experience and familiarity working with Microsoft Office suite

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

#LI-SM1

CA-SM

*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.