Description
Administrative Assistant - Nashville, Tennessee
Intertek, a Nationally Recognized Testing Lab (NRTL) and leading provider of quality and safety solutions to many of the world's leading brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries Inc. (Intertek-PSI) team in Nashville, TN. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.
Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical engineering services, environmental engineering, industrial hygiene, and specialty testing.
The Administrative Assistant will support the Building & Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties.
Salary & Benefits Information
Individual compensation packages are based on a variety of factors unique to each candidate including skillset, experience, qualifications, and other job-related duties.
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
How you'll make an impact at Intertek:
- Creates various documents, spreadsheets, etc. utilizing Microsoft Office software.
- Performs various general office duties, including faxing, copying, mailing, filing, etc.
- Assisting with end of month billing, proposals, projects, accruals Accounts Receivable, Collections,
- May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
- Understands and uses effective research methodologies to identify and qualify potential clients.
- Monitors and maintains information on research made and possible leads and communicates to Operations Management
- Coordinates with field operations and drilling crews
- Prepares work orders for field operations
- Monitors timesheets for hourly, field employees
- General office administration
- Typing reports, correspondence & data entry
- Report generation
What it takes to be successful in this role:
- High School Diploma or equivalent is required
- 2+ years' experience in an administrative position is required
- Experience in Microsoft Word and Excel is required
- Experience in Accounts Payable, Accounts Receivable and/or Billing is preferred
- Excellent communication skills, both verbal and written
- Excellent prioritization, organization, and time management skills
- Must be detail oriented
- Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
- Ability to analyze and solve problems
- Ability to type quickly and accurately
- Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
Intertek: Total Quality. Assured.
Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.
Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.
We Value Diversity
Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.
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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
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