Facility Projects Coordinator Job Listing at Harbor Freight Tools in Calabasas, CA (Job ID 1410999)

Description

Reporting to the Manager Facilities – Facility Projects, this role plays a pivotal part in supporting Harbor Freight's new store opening and existing store project teams, as well as the broader Retail Facilities team. The position is responsible for driving consistency and excellence across project documentation, including creating and maintaining program playbooks, project orders, labor tracking, reporting, and document management. As a highly collaborative, cross-functional role, this position partners closely with vendors, internal stakeholders, and store teams, while navigating a range of project management systems and tools. It is instrumental in ensuring accurate reporting, seamless communication, and effective coordination across multiple projects.

We are seeking a high-performing, proactive, and highly organized individual who thrives in a fast-paced, growth-oriented environment. The ideal candidate is intellectually curious, eager to learn, and energized by supporting field-based teams. This role offers the opportunity to make a tangible impact by driving operational excellence, enhancing project execution, and contributing to the successful delivery of new store openings and existing store projects across the enterprise.

Duties and Responsibilities

• Project Payroll Reporting: Maintain and report all project travel reporting for team, monthly reporting for all travel expenses, project labor transfers, missing hours and timecard timely submittals in conjunction with the Project Managers. 30%
• Manage order tracking for variables, missing items, signage, and trucks and maintain back-order log for all 3PL items; communicate with Stores as items arrive and are shipped. Schedule final pickups for 3pl and other vendors. 20%
• Coordinate and distribute various reports for all projects and team. 20%
• Support Construction, Facility Projects, and Retail Facilities team by maintaining all departmental communication and documentation through an online project management system and ensuring information is maintained in accordance with requirements.10%
• Maintain catalog of Facility Projects Playbooks, Processes, team roster, PTO log, and all relevant information for on-boarding/off-boarding any team member .10%
• Develop cross-functional project information and reporting for presentations and Ensure accuracy of data, information, and analyses to support strategic goals. Attend, Facilitate, provide presentations and reports for meetings, as assigned. 5%
• Provide back-up support for Construction team for Bidding, Awards, Budgets and Work Authorizations for assigned vendors and projects. Creation of contracts and manage routing approvals for all types of facility projects, including timely follow-up with contractors/vendors to ensure contracts are executed prior to project start date. 5%
• Additional Duties, as assigned          

Scope
Staff supervision and development: No
Decision making: No provides input, reporting for decisions to be made by others.
Travel: Up to 10%
Flex Designation: Anywhere

The anticipated range for this position is $27.98 – $42.02 per hour depending on location, knowledge, skills, education and experience. In addition, we offer comprehensive and competitive benefits to Associates (and their families) such as early access to pay, medical, dental, vision, life insurance, short-term and long-term disability. Eligible Associates are able to enroll in our company's 401k plan. Associates will accrue paid time off up to 236 hours per year (inclusive of PTO, floating holidays, and paid holidays). Paid sick time up to 80 hours per year unless otherwise required by law.

Requirements

Education and Experience
Preferred 4 Year / Bachelors Degree. Bachelor's Degree preferred/ or 3 - 5 years of related experience.

Years of Experience
3-5 Facilities, Construction, Real Estate, or Retail experience preferred or related experience working with remote teams, schedule management, and document creation and management.

Skills

• Considerable experience with Microsoft Office (Outlook, Excel, Access and PowerPoint skills) and other financial software / systems.
• Experience and comfort working in a fast-paced business environment with ability to consistently meet tight deadlines.
• Self-directed individual able to adapt quickly to changes in priorities and business conditions.
• Strong Time management, multi-tasking and organizational skills
• Must be highly detail oriented
• Flexible and adaptable
• Composure and professionalism
• Excellent verbal and written communication skills.
• Collaborates well with internal and external partners
• Occasional travel may be required to support store growth and other projects, annual conferences.
• Flexible schedule availability may be requested at times for project support  includes nights and weekend, as needed.

Physical Requirements
Corporate - Remote - General office environment requiring ability to: *Stand, walk, sit for extended periods of time . *Speak and listen to others in person and over the phone and video conferencing. *Use keyboard and read from computer screen and reports. *The ability to lift up to 15 lbs.

Safety
Must be able to perform this job safely in accordance with standard operating procedures and good manufacturing practices, without endangering the health or safety of self or others.

 
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