Scheduling Coordinator Job Listing at Fusion in Grand Rapids, MI (Job ID 1498)

Description

Position Summary:

The Scheduling Coordinator is responsible for mastery of the Fusion scheduling software (Matrix). A Scheduling Assistant's mission is to ensure the creation and maintenance of student schedules on a daily basis and to maintain communication about schedule changes to parents, teachers, students, and Admin team members.

Key Responsibilities Include:

• Manage the input and upkeep of all student schedules in Matrix.

• Execute student records requests to prior school(s) for new students.

• Train teachers on Matrix and ensure they follow policies and procedures for reviewing, locking, and rendering their schedules.

• Input Not Today's (cancellations) and No Show's (absences) into the schedule.

• Run reports from Matrix on discretionary staff hours and send to Head of School for review – provide analysis and double check for accuracy.

• Execute the input of Mastery Sessions.

• Assist in processing Course Proof of Completion packets and maintain updated planning guides for each student working with the campus Director of Student Development.

• Execute all schedule changes and adjustments.

• Create the IROC schedule for teachers and administrators.

• Run the unrendered sessions report every week and follow up with staff to ensure it is cleared.

• Run billable hour reports for the Admin team that provide insight into current and upcoming enrollment trends.

• Input scheduled substitute teachers in Matrix.

• Other duties as assigned.

Qualifications Required:

• Effective listening, verbal and written communication are a must.

• This position requires the ability to keep a level head while working calmly in a fast-paced environment.

• The candidate must be able to review complex scheduling systems including recognizing availability and conflicts.

• Expertly skilled in Microsoft Excel (especially pivot tables) and other computer systems.

• Highly skilled in creating positive relationships with students, parents, teachers, and the community resulting in high customer satisfaction.

• In addition, the candidate must be highly organized and able to prioritize tasks and be autonomous, problem-solving natured, and self-starting.

• Our ideal candidate is outgoing and an individual who is eager to work in a highly dynamic, energetic school setting.

Competencies Desired:

• Proactive communication with school stakeholders.

• Commitment to constant self-improvement.

• Understanding and commitment to execute core systems and processes.

• Tech savvy. Well versed in technology and ability to teach others new technologies.

• Creative planning skills.

• Follow-through on commitments, persistence, proactivity.

• Calm under pressure.

• Continuous learner, passionate, magnetic, engaging, personable, high EQ.

• Strong customer focus and understanding of servant leadership.

• Patience and problem solving approach when addressing issues.

• Ability to interpret and apply data.

• Ability to effectively utilize standards and student ability to individualize student experience.

• Motivation to achieve goals and meet deadlines.

Florida residents require level 2 background screening through https://info.flclearinghouse.com/. 

Need 

Benefits:  

We offer a package for full-time employees which generally includes:   

• Medical, dental, and vision plans  

• Vacation time (for certain positions) in accordance with company policy and state law  

• Accident and life insurance as well as short- and long-term disability   

In addition to the above items, full-time and part-time employees can generally participate in the following benefits:  

• Sick time and paid holidays in accordance with company policy  

• 401(k) plan with company match, based on eligibility   

• Tax-advantaged commuter benefits  

• Employee assistance program   

This position may also be eligible to receive a variable bonus based on company, team, and/or individual performance results in accordance with company policy. If a bonus applies, more information will be given at offer.   

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.  Qualified applicants who have access to or contact with students or the public, who are responsible for the safeguarding of others' well-being, and who work with little supervision in close proximity to others will be required to complete a criminal history check once a contingent offer of employment is made. Applicants with arrest or conviction records will be considered for employment in accordance with local law. The nature and gravity of an offense, the length of time since the conviction, and the nature of the job in question are all considered, and criminal convictions do not automatically disqualify employment. Any discussion of criminal history will occur only after the background check is completed and a copy is provided to the applicant.