Office Assistant / Receptionist Job Listing at Fusion in Grand Rapids, MI (Job ID 3126701)

Description

The Office Assistant/Receptionist is responsible for serving as the welcoming presence of Fusion Education Group by greeting guests and team members in a warm, sincere and upbeat manner. This position will answer the phone with a helpful attitude and serves as the local office coordinator by managing various office requirements and needs including but not limited to kitchen organization and supplies, general working supplies, and the overall presentation and cleanliness of our beautiful space. Additional tasks include administrative support to the executive assistant and some executives as needed with mail distribution, campus interaction and communication, calendar scheduling of specific events, parking and building entry tracking, mail merges, excel and word data input and file creation, concur travel and expense management and other projects as assigned.

Candidate must be ready to:

• Be an invaluable member of a HomeBase office and team
• Create raving fans out of guests, co-workers and school teams
• Be passionate about a diverse workload including the little things and the big things

Key Job Responsibilities:

• Ensure that the phone is answered in a quick, warm and upbeat manner. 
• Provide a welcoming experience at the front desk.
• Create and maintain professional and positive relationships with all team members and guests, providing an awesome, consistent celebrity experience.
• Maintain and organize the front desk and surrounding areas.
• Effectively/proactively manage kitchen and general office supplies.

• Provide support to the executive assistant and other team members with events, mailings, meetings, etc., as requested
• Shipping and mailing of packages

Requirements for this position include at least three years of administrative experience in a professional office setting. Our ideal candidate is an outgoing, well-organized individual who is proactive and eager to work in a highly dynamic, energetic and fast-paced environment. Currently, this position is part time and hourly, 4-5 hours a week in person and will report to the executive assistant.

Competencies Required:

• Establish and maintain effective working relationships
• Strong customer focus and understanding of servant leadership
• Patience and problem solving approach when addressing issues
• Ability to handle a fast-paced environment and embrace change with flexibility
• Highly organized with the ability to constantly multitask
• Very reliable
• Understand and execute core systems and processes
• Ability to speak clearly and concisely in written and oral communication
• Solid listening and communicating skills
• Ability to interpret and apply data
• Must be well versed in technology (Microsoft suite programs: outlook, excel, word, teams and zoom)

Please see above requirements