Administrative Assistant Job Listing at Flex in Northfield, MN (Job ID WD219929)

Description

Job Posting Start Date 04-27-2026 Job Posting End DateFlex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary. Job Summary

At Sheldahl, A Flex Company, we welcome people of all backgrounds. Our employees thrive here by living our values: we support each other as we strive to find a better way, we move fast with discipline and purpose, and we do the right thing always.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

The Administrative Assistant serves as a key site point of contact, providing comprehensive administrative, operational, and basic accounting support to site leadership in Northfield, Minnesota. This role reports directly to the Purchasing Manager and supports daily site operations through coordination of communications, document management, meeting support, and confidential administrative tasks. In addition, this position handles basic accounting responsibilities, including invoicing inquiries, invoice closing activities, expense tracking, and ongoing communication with vendors and internal stakeholders. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast‑paced site environment.

Location: Northfield, Minnesota
Department: Site Operations / Administration
Reports To: Purchasing Manager
Shift: 1st Shift | 7:30 a.m. – 4:00 p.m.
Pay Range: $22.00 – $25.00 per hour Pay Range (Applicable to Minnesota)

What a typical day looks like:

• Serve as the primary site point of contact for administrative and operational matters
• Read, screen, and route incoming mail and correspondence; locate and attach appropriate files for response
• Compose and initiate routine and non‑routine correspondence, memoranda, emails, and reports
• Handle highly confidential and sensitive information with discretion and professionalism
• Organize, maintain, and update filing systems, records, contact lists, and key distribution logs
• Answer, screen, and direct phone calls; provide information to callers and arrange conference calls
• Greet scheduled visitors, coordinate escorts, and assist with or conduct facility tours
• Arrange and coordinate travel schedules, reservations, and related logistics
• Coordinate meetings by preparing agendas, reserving facilities, arranging logistics, and recording/transcribing meeting minutes
• Conduct research and compile statistical data; prepare reports and presentations for management and site meetings
• Prepare outgoing mail and correspondence, including email and fax communications
• Order, maintain, and track office supplies, operational materials, ESD supplies, and equipment maintenance needs
• Act as liaison between managers, leads, associates, and contract workers regarding site policies, procedures, and communications
• Support ISO certification by ordering, maintaining, and dispensing ESD supplies as needed
• Input Customer Satisfaction Index (CSI) responses and prepare weekly, monthly, and quarterly reports and presentations
• Verify third‑party invoices against services/products; track expenses, resolve invoice blocks (e.g., Oracle, Titan), and assist with reconciliations and cost reporting
• Assist with planning and execution of company meetings, special events, and promotional activities, including food, beverage, A/V, transportation, and logistics coordination
• Make high‑level contacts with customers, vendors, visitors, and other external stakeholders as required
• Collect and prepare materials and information for executive staff meetings and discussions with outside parties

The experience we're looking to add to our team:

• High School Diploma or GED required; Associate's Degree preferred
• 3+ years of administrative or executive support experience, preferably in a manufacturing, supply chain, or site‑based environment
• Proven ability to handle confidential and sensitive information
• Strong organizational, multitasking, and time‑management skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with administrative systems and office equipment
• Familiarity with accounting and purchasing systems (e.g., Oracle) preferred
• Excellent written and verbal communication skills
• Strong attention to detail and follow‑through
• Professional customer service and interpersonal skills
• Preferred basic accounting experience, including handling invoicing inquiries, assisting with account reconciliations, and communicating with vendors/suppliers.

Benefits:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Pay Range (Applicable to Minnesota) $20.93 USD - $28.78 USD Hourly Job Category Administration

Is Sponsorship Available?

NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

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