Description
Position Concept
The Workforce Operations Assistant Intern responsibilities of this position include screening and fielding calls; managing calendars; arranging for meeting and programmatic events; preparing reports, filing and entering data; receiving and directing visitors; word processing; creating spreadsheets and presentations.
Essential Functions
- Provides general administrative and clerical support including mailing, scanning, faxing and copying, reserves space, orders refreshments and prepares presentation materials for meetings and workshops as needed.
- Schedules participant intake, orientation, and workshops.
- Writes and distributes email, correspondence memos, letters, faxes, and forms.
- Maintains a filing system; ensures files are organized, accurate, up-to-date, and clearly marked for easy access.
- Ensures quality control by ensuring all documentation is scanned and accurate in the database and/or State Reporting System.
- Conducts follow-up services by contacting participants and documenting current status on a monthly basis.
- Orders, inventories, and monitors supplies.
Other Duties Include, But Not Limited To
- Participate in required training and development activities as required.
- Report any acts, incidents or conditions that reflect the possibility of inappropriate participant-to-participant or staff-to-participant relationships.
- Report any use of physical force and all unusual incidents per Eckerd policy and state guidelines.
- Perform other related duties as assigned.
Position Specifications
Education: High School diploma or equivalent required. Must be presently enrolled in a College, University, Technical, Vocational, or Certification Program.
Experience: None
Skills: Proficiency in MS Word, MS Excel, MS PowerPoint and MS Outlook a must, knowledge of operating standard office equipment, excellent communication skills both written and verbal, ability to prioritize projects, strong problem-solving skills, good research skills and attention to detail
Other: Must successfully pass a background screening process, including, but not limited to, state, local, and funder criminal background check requirements.
Travel: Must have appropriate and valid state driver's license and be able to meet requirements for Eckerd's Auto Insurance and be able to drive for business purposes. Some travel maybe required.
Physical Demands: Requires sitting for approximately 2/3 of each day, ability to move or lift up-to 25 pounds.
*This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.
About Our Workforce Programs
Eckerd Connects provides Workforce Innovation and Opportunity Act (WIOA) services through contracts with the U.S. Department of Labor and local workforce boards, partnerships, and strategies to provide and create a career pathway for youth, adults, and dislocated workers. Training services include occupational skills training, customized training, on-the-job training, incumbent worker training, and transitional employment opportunities. We provide youth with development, academic instruction, career & technical education, and access to the 14 WIOA Youth Elements. We establish and develop relationships and networks with large and small employers and their intermediaries as well as develop, convene, or implement industry or sector partnerships.
Connect with Us Video: https://www.youtube.com/watch?v=H0Qtn-KpLpc&t=2s
Copy & paste the link into your browser for more program information: https://eckerd.org/jobs-training/workforce-development/
Copy & paste the link into your browser for more program information: https://eckerd.org/jobs-training/one-stop-centers/
Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws.
Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities. If you need assistance or accommodation due to a disability, please contact adarequest@eckerd.org. Relay Services Dial 711.
Know Your Rights: Workplace Discrimination is Illegal
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Eckerd Connects is a drug-free workplace and utilizes E-verify to confirm employment eligibility.
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