Description
We are seeking a detail-oriented Accounts Payable Specialist to manage vendor invoices, payment processing, and financial record accuracy. This role plays a critical part in maintaining strong vendor relationships, ensuring timely payments, and supporting cash flow management within a stainless steel fabrication environment.
Key Responsibilities
Invoice Processing
Review, verify, and process vendor invoices
Match invoices to purchase orders and receiving documents (3-way match)
Resolve discrepancies with vendors and internal departments
Payment Management
Prepare and process payments via check, ACH, or wire
Maintain accurate payment schedules in alignment with Net30 or agreed terms
Monitor early payment discounts when applicable
Vendor Relations
Maintain vendor files and W-9 documentation
Respond to vendor inquiries professionally and promptly
Reconcile vendor statements and resolve outstanding issues
Recordkeeping & Compliance
Maintain accurate AP ledgers and documentation
Assist with month-end closing procedures
Support audits and financial reporting processes
Ensure compliance with internal accounting controls
Qualifications
2+ years of accounts payable experience
Strong understanding of basic accounting principles
Experience with accounting software (QuickBooks or similar)
Proficiency in Microsoft Excel
High level of accuracy and attention to detail
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