Administrative Assistant IV - School of Education, Behavioral and Social Sciences Job Listing at College of Southern Nevada in Las Vegas, NV (Job ID R0153939)

Description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.  

The Administrative Assistant IV provides high-level administrative and operational support to the Dean and the School of Education, Behavioral and Social Sciences. This position serves as a key point of contact for the Dean's Office and works collaboratively with department chairs, faculty, staff, students, other College departments, and external constituents.

The position coordinates a variety of administrative processes, communications, meetings, records, and special projects while helping ensure the efficient day-to-day operation of the Dean's Office. The position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities in a collaborative academic environment.

Reporting to the Dean of the School of Education, Behavioral, and Social Sciences, duties and responsibilities include, but are not limited to:

• Provide administrative support to the Dean and assist with the daily operations and priorities of the Dean's Office.
• Serve as a liaison between the Dean's Office, department chairs, faculty, staff, students, College departments, NSHE representatives, and external constituents as appropriate.
• Coordinate communications, correspondence, meetings, calendars, events, and other activities on behalf of the Dean's Office.
• Review and route incoming correspondence, forms, reports, requests, and inquiries to the appropriate individual or department and follow up as needed.
• Maintain organized and confidential electronic and administrative records in accordance with College, NSHE, and applicable records-retention requirements.
• Assist department chairs with administrative processes, including contracts, grade appeals, student concerns, and other School-related requests.
• Provide administrative coordination support for School committees and processes, including Student Integrity and Student Grade Appeal matters.
• Research information and assist with responding to questions or concerns from students, faculty, staff, and other constituents, referring complex or sensitive matters to the appropriate administrator when necessary.
• Apply and explain established College, School, and NSHE policies and procedures related to assigned responsibilities.
• Coordinate and support special projects, School meetings, events, committees, and workgroups as assigned.
• Be present at all School meetings.
• Be able to operate the equipment required for School meetings.
• Serve as an administrative resource to support staff within the School and promote consistency, communication, and effective office operations.
• Assist with the preparation, review, proofreading, and distribution of correspondence, reports, forms, presentations, meeting materials, and other documents.
• Support administrative processes involving personnel, contracts, leave records, and other School operations within the responsibilities assigned to the position.
• Maintain and update School information and electronic resources as assigned.
• Ability to use the data dashboard or project the data when needed.
• Exercise sound judgment and discretion when handling confidential information, competing priorities, and matters requiring timely follow-up.
• Perform other related administrative and program support duties consistent with the Administrative Assistant IV classification.

Minimum Qualifications:

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications:

• Experience providing administrative support in a higher education, public-sector, or similarly complex organizational environment.
• Strong proficiency with Microsoft Word, Excel, Outlook, and other business applications.
• Experience with Workday or similar enterprise administrative systems.
• Ability to learn new software, administrative systems, and College processes.
• Experience coordinating meetings, committees, projects, records, or academic administrative processes.
• Strong written communication, proofreading, and document-preparation skills.
• Demonstrated ability to work effectively with individuals from a variety of departments and organizational levels.
• Post-secondary education.

Weekly Hours:

Monday - Friday 8am-5pm.

Starting Salary:

Classified Grade 29, Step 1 - $50,153.76

This position is contingent upon ongoing and available funding 

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.  Join a dynamic team investing in our future, Students First.​

Exempt

Full-Time Equivalent 

Required Attachment(s)

To be considered for this position, please upload the following documents to your application: 

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover letter
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.