Description
The Edmonton Police Service requires a Operational Support Division Administrative Assistant with excellent organizational and interpersonal skills to provide administrative services to the Divisional Management Team (DMT). Reporting to the Superintendent, this Administrative Assistant will perform the following duties:
- Develop and lead the creation of electronic tasks for the Operational Support Division OSD tracking system, and electronic filing systems for all projects, initiatives, tasks from the Executive Office (Chief and Deputy Chief, Superintendent, and Inspectors), track implementation of recommendations arising from Operational Reviews and After-Action Reports, and Citizen Concerns from Professional Standards Branch (PSB) for the Division.
- Organize team meetings, books rooms, and keeping detailed minutes of discussions; and prepare meeting-related documents such as agendas, minutes, reports, and presentations, and arranging any necessary catering or travel arrangements.
- Manage internal and external correspondence for the Superintendent and six Inspectors within the Operational Support Division.
- Effectively manage the calendars of the Superintendent and Inspectors of Field Response Branch, Traffic Services Branch and Incident Command & Emergency Management Branch, scheduling meetings and appointments with independent decision-making capabilities.
- Create and assign Executive Office Tracking Sheets, Superintendent tasks, track implementation of recommendations arising from Operational Reviews and After-Action Reports, and Citizen Concerns from Professional Standards Branch (PSB) for the Division and monitor diary dates and follow up with assigned employees to ensure timely completion and document submission for the tracking sheets.
- Review received documents to ensure they are complete for inclusion in the database tracking system.
- Oversee record of receipts and reconciling monthly VISA statements for the Superintendent and Inspectors, flagging any items of concern, and obtaining the appropriate signatures.
- Prepare expense claims as required for the Superintendent and Inspector's and obtain the required signatures.
- Performing other related duties as required and the ability to work well with others.
- Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications
- A minimum of two (2) years diversified word and information processing experience
- Proficient in Microsoft Teams, Outlook, Word, Access, PowerPoint, and Adobe Acrobat XI Pro.
- Knowledge of police programs essential to the position such as CARM, and database platforms for the Operational Support Division and Memorandum of Understanding
- Data entry experience, with a high degree of accuracy.
- The ability to work independently with minimal supervision as well as part of a team.
- Extensive experience in the creation and maintenance of databases would be an asset.
- Considerable knowledge of business English, spelling, and arithmetic.
- Considerable knowledge of modern office practices, procedures, equipment, and ability to adapt to changing office technology.
- Ability to make decisions in accordance with established policies and procedures.
Hours of Work: 33.75 hours per week. Monday to Friday
Salary Range: 21M, Salary Grade: 006, $26.64 - $33.08 (Hourly), $1,798.20 - $2,233.00 (Bi-Weekly), $46,933.02 - $58,280.45 (Annually).
The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
General:
- The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
- We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
- Please include a current resume and covering letter with your online application.
- Please note that the option to work remotely is not available at this time.
- Applicants may be tested
- As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.
Applicants who have completed post secondary education outside of Canada are encouraged to obtain an assessment of their credentials through the International Qualifications Assessment Service (IQAS), https://www.alberta.ca/international-qualifications-assessment.aspx or another recognized Canadian credential evaluation service. For a list of designated evaluators, please visit the Alliance of Credential Evaluation Services of Canada, https://canalliance.org/en/default.html. Including an IQAS certificate or other credential assessment certificate from a recognized Canadian credential service with your application is recommended to support the evaluation of the applicant's educational qualifications.
The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.
HR Technician: BS
Posting Date: Mar 26, 2026
Closing Date: Apr 2, 2026 11:59:00 PM (MST)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Operational Support Division, 8825 51 Avenue Edmonton T6E 5H1
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