Administrative Support Clerk Job Listing at City of Edmonton in Edmonton, AB (Job ID 50480)

Description

Reporting to the Administrative Assistant in the Planning and Environment Services Branch Manager's Office, this role is to perform varied clerical functions according to established policies and procedures. Within these guidelines the incumbent functions primarily independently, using sound decision making while only referring the very difficult and involved problems to a superior. The position supports physical and electronic document management, branch wide telecommunication and functional support (office equipment, buildings services, OH&S, etc) and a variety of ad-hoc functions. This position requires both team work and independent decision making regarding the diverse and varied duties and assignments.

What will you do? 

• Provide administrative support to the Planning and Environment Services Branch: organize information, book meetings, prepare document templates, draft correspondence
• Coordinate branch onboarding and offboarding processes and procedures
• Coordinate desk allocation, telephony and technical assets for the Branch
• Independently prioritize multiple tasks with competing deadlines
• Maintain and monitor an accurate and timely list of action items to alert the Branch Manager/Supervisor of deadlines on action items
• Track documents, tasks and procedures with exceptional accuracy and attention to detail
• Undertake special projects as assigned from either the Administrative Assistant or Branch Manager in collaboration with the Strategic Coordinator
• Assign document templates to business areas and compose correspondence as delegated, ensuring format is in compliance to the City's standard
• Ensure City Policy and Branch procedures are adhered to and identify opportunities for improvement
• Process information on various sensitive issues and maintain confidentiality
• Liaise and exchange information with other administrative staff across the corporation
• Process Branch expenses with discretion and reconcile expense reports with detail and accuracy
• Provide excellent customer service to all branch employees
• Other related duties as assigned