Part-Time Office Assistant Job Listing at Bellevue College in Bellevue, WA (Job ID 15652)

Description

Position Summary  

The part-time Office Assistant supports the Career Education Options (CEO) Program team and plays a critical role in maintaining program compliance. This position is responsible for assisting with essential documentation, record management, and data entry processes to ensure all program requirements are met accurately, efficiently, and compliant with state and institutional guidelines.

This is a temporary part-time position (up to 19 hours per week) with an anticipated end date of 06/30/2027.

Pay, Benefits & Work Schedule  

Pay rate: $22.00/hour 

The successful candidate is expected to work up to 19 hours per week. This position typically assigned as needed on a quarterly basis, with no expectation of continued employment beyond the current appointment. 

The temporary hourly employment is limited to the earlier of 1,050 hours or 12 consecutive months beginning from the original date of hire. Per WAC 357-04-045, following 1,050 hours or 12 consecutive months, an individual is not eligible for re-employment at Bellevue College in another temporary part-time hourly position. Temporary hourly employees who work more than three hundred fifty (350) hours in a twelve consecutive month period may be subject to provisions of one the collective bargaining agreements covering Classified employees at Bellevue College.  

This position is expected to NOT be eligible for benefits because eligibility is limited only to employees working at least an average of 80 hours in eligible employment for more than 6 consecutive months and at least 8 hours a month. Eligible positions are eligible for certain benefits.

About The College  

Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

For more about Bellevue College's impact, visit Facts at a Glance.

About the Department  

The Center for High School Programs supports the mission of Bellevue College by providing high quality, needs-based and accessible services, which support student access to and completion of educational opportunities that advance pluralism, inclusion, and global awareness. The Department is comprised of trained and experienced professionals who work directly with Bellevue College students to support them in meeting their high school, college, and career goals.

Career Education Options (CEO) is a specialized youth reengagement program established by Washington State House Bill 1418. WAC 392-700 was written to ensure that students who have dropped out of high school, or are very likely to do so, are given the opportunity to continue their education through the reengagement system. This system provides for multiple pathways of educational programming. In addition to a high school diploma the system allows students to study for their high-school equivalency certificate, enables them to attend college at no cost, provides high level of case management support, and does not require them to have high school graduation as their primary goal.

Essential Functions  

New Student Intake Support

• Guide students through required program entrance steps
• Verify completion and accuracy of required program and college records
• Support orientation activities, including assisting with information sessions, communications, and event reminders

Document Management

• Maintain secure, organized, and accessible student records
• Apply standardized naming conventions and ensure proper document filing and version control
• Cross-check program records with student information systems and resolve discrepancies to maintain data integrity
• Perform other duties as assigned

 

Minimum Qualifications  

• 0-6 months of experience working in an office environment. 
• Demonstrated customer service skills including active listening, responsiveness, and consistent follow-through. 
• Ability to provide clear written and verbal communication to individuals from diverse backgrounds. 
• Proficiency in Windows operating system, Microsoft Office Suite (Outlook, Excel, Word), and electronic file storage systems.

Preferred Qualifications  

• Experience working with confidential educational records
• Experience working in an Opportunity Youth and/or Open Doors program
• Bilingual or multi-lingual skills in either Spanish, Russian, Ukrainian, Pashto, or Somali

 

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received will be reviewed and qualified applicants will be invited to interview until the position is filled. Due to the high volume of applications, response times may vary, and we may not be able to provide updates or feedback to all applicants. Only those selected for interviews will be contacted.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying.

Required application materials: 

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Complete Job Questionnaires 

Contact:

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at jobs@bellevuecollege.edu

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu .

 Apply on company website