Description
Summary of Position:
The Lead Payroll Specialist provides high-quality, accurate and timely information to our internal and external users; prepares all aspects of the payroll process ensuring all employees are paid in compliance with regulatory agencies and hospital policies; ensures that payroll is processed accurately and timely. Handles complex payroll matters with professionalism and exercises judgement in time-sensitive situations. Work effectively in a team environment and provide excellent customer service.
Qualifications
Education:
• Bachelor's degree in Accounting, Finance, Business Administration or other relevant field or an equivalent combination of education and experience.
Experience:
• Minimum five years' previous payroll experience required.
• Multi-state payroll experience.
• Experience with auditing wage and hour calculations
• Knowledge of payroll software required; UKG software experience preferred.
• Union payroll experience preferred.
Knowledge/Skills/Abilities:
• Extremely high attention to detail.
• Ability to organize and prioritize work, meet deadlines, comprehend, and communicate effectively with superiors.
• Strong computer skills, including Microsoft Suite
• Ability to successfully function in a fast-paced environment with multiple deadlines and priorities.
• Detailed understanding of tax regulations, wage and hour laws, and payroll systems for California, Nevada and Federal.
• Excellent verbal and written communication skills.
• Ability to exhibit a high level of confidentiality.
Certifications/Licensure:
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear.
• The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
• The employee must occasionally lift and/or move up to 25 pounds.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Normal office environment. The noise level in the work environment is usually quiet to moderate while in the office.
• Occasional travel to various health system locations.
Essential Functions
1. Provides consistently exceptional care at all times.
2. Serves as the primary payroll systems subject matter.
3. Oversees and manages the end-to-end payroll process for all employees, ensuring accurate calculation of wages, deductions, bonuses, and overtime, while maintaining compliance with federal, state, and local laws.
4. Responsible for preparing, filing, and reconciling Quarterly tax reporting, year-end processing tasks and W-2 reporting.
5. Advises and assists management staff in the application and interpretation of payroll policies in compliance with payroll laws and standards.
6. Accurately calculates overtime, differential and other special adjustments. Calculates tax deduction and other withholdings for unusual or revised payroll data.
7. Processes garnishments received from law enforcement agencies to attach to employee's wages, notify employee and setup deductions.
8. Assists users and leaders with their payroll related questions, problems and requests.
9. Assists management and leaders with scheduling questions, assignments and understanding how scheduling affects payroll.
10. Audits payroll results to ensure accuracy, compliance and operational integrity.
11. Reviews and processes termination checks accurately and timely.
12. Works with Human Resources to ensure employee benefits and payroll taxes are funded, such as retirement, HSA and FSA.
13. Creates ad hoc payroll reports as needed.
14. Provides information as requested to employees, leaders and approved outside parties.
15. Conducts training to new hires and leaders regarding timekeeping, scheduling, and payroll processes.
16. Assist external auditors and other third parties (IRS or state agencies) with required audits or inquiries.
17. Assists with payroll upgrades, service releases and any company implementations.
18. Maintains competence in annual regulatory rules and regulations.
19. Responds to the needs of the department by performing other duties, as necessary.
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