University of California Job - 41347771 | CareerArc
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Company: University of California
Location: Los Angeles, CA
Career Level: Mid-Senior Level
Industries: Government, Nonprofit, Education


Under the supervision of the Manager, the incumbent will serve as the Senior Contract and Grants Fund Manager for The Ralph J. Bunche Center for African American Studies, an Organized Research Unit (ORU) with the mission to develop and strengthen African American Studies at UCLA.

The Senior Contracts and Grants Fund Manager will provide comprehensive analysis of the Center's contract and grant functions, and independently oversee and manage all pre-award and post award activities related to contracts and grants. Primary responsibilities include assisting administrators and faculty with submitting applications and proposals for grant funding to government and non-profit entities, this includes the preparation and submission of proposals, and reviewing proposals for compliance with federal regulations and university policy. The Senior Contracts and Grants Fund Manager will act as the main liaison between PI's and funding agencies, and between PI's and the UCLA Office of Contracts and Grant Administration (OCGA), and will manage all aspects of the grant budget upon notification of the award, and all the way through completion.

Other responsibilities include the development of regularly scheduled financial reports, monthly reconciliation of grant expenses to ledgers, notifying PI's of deadlines for agency progress reports, and providing overall guidance and expertise to the Bunche Center administrators and affiliated faculty.

Depending on the department's needs, this position will possibly have the opportunity to have a hybrid schedule that includes a combination of remote work and work on UCLA campus.  


  A bachelor's degree and 3 - 5 years of relevant professional experience managing pre- and post-award extramural activity from federal and state funded grants and private foundation awards, or an equivalent combination of education and experience. Required   Advanced working knowledge of accounting and financial principles in a large University of higher education setting. Preferred   Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and subawards, to coordinate and expedite tasks with associated central offices. Required   Demonstrated ability to prepare budgets for extramural funds in accordance with University and funding agency guidelines and policies, and skill to accurately reconcile, analyze, project and report financial status. Required   Advanced knowledge of contract and grant policies, procedures and practices. Required   Demonstrated knowledge of federal policies governing the administration of subawards, grants, and cooperative agreements at educational institutions, including the Federal Regulations, OMG Circulars A-21, A-110, and A-1333, NIH Grants Policy Statement, NSF Grants Policy Manual, and knowledge of State regulations applicable to the University. Preferred   Demonstrated ability with University on­line financial systems/ledgers including BruinBuy, TOF, NPEAR, MTF, Consolidated Gift Fund Report, OFSR, Fastlane, S2S, EFM Close Out Tool, ERAS, Travel Express, and QDB. Can be trained   Working knowledge of UCLA and UC policies and procedures governing administration of contract, subaward, and grant funded programs. Can be trained   Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Required   Ability to perform complex financial analysis and customized reporting. Required   Demonstrated detailed knowledge of Excel and demonstrated skill to design, initiate and maintain effective reporting of financial, personnel and other data. Required   Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Required   Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. Required   Excellent communication skills and demonstrated ability to interpret and explain University policies and their underlying principles. Required   Ability to establish priorities and to meet deadlines. Required   Ability to work independently as well as effectively in a group. Required   Ability to maintain composure and productivity despite deadlines, frequent interruptions, distractions and competing priorities. Required   Concise, logical and grammatically correct oral and written communication skills. Required   Ability to build and maintain positive working relationships with campus community and funding agency staff. Required   Demonstrated ability to efficiently operate Macintosh and PC computers and the most current software versions with advanced working knowledge of Excel; working knowledge of Word and PowerPoint. Required   Excellent interpersonal skills and the ability to handle confidential and sensitive information with discretion. Required

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