University of California Job - 40310225 | CareerArc
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Company: University of California
Location: Berkeley, CA
Career Level: Associate
Industries: Government, Nonprofit, Education


About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: August 13, 2021

Departmental Overview

Berkeley Executive Search (BES) is an executive search program that began at the University of California, Berkeley. As employees of the University of California, our goal is to contribute to the higher education missions of teaching, research, and public service, which are shaped by discovery and knowledge advancement. We are driven by the spirit of California entrepreneurship and the values of diversity, equity, and inclusion. Senior executives and leaders in higher education have the opportunity to directly impact campus communities and cultures and the effectiveness of their organizations in serving faculty, staff, and students. With that understanding, BES is committed to searching for the right matches between the institution's current and future critical needs and the people at the specific time of their career and life to contribute to the leadership in serving the campus and missions.

From our background with the University of California, we bring a mixture of: understanding of broad education institutional goals and needs, nuances of higher education organizational structures, and a commitment to the missions, values and access of higher education. We possess experiences and expertise in the opportunities and challenges associated with searching for and recruiting senior level talent for a large, matrixed, research intensive academic campus. We are aware of the importance in building relationships with hiring authority and various stakeholders associated with each search as well as in advising prospective candidates with the navigation of organizational complexities and their career goals. We work to ensure the strategic alignment between the hiring authority and organization with the individual who will bring value and leadership to their team, the organization, and the institution.

As each search is different, we partner and collaborate with executives, hiring teams and search committees with diverse perspectives to understand the function, the critical business needs, and the desired outcome and impact for the ideal candidate(s). We engage with hiring authorities and their stakeholders to learn how best to partner & provide support. We research and learn about the organization and position, advise on the role and the search strategy, conduct extensive nationwide outreach to broaden the pool, and manage the complex process steps to strive for alignment among the search participants for a positive and successful outcome. We work to include excellence and diversity in each of our searches. We understand complex higher education structures and its challenges and opportunities. We have demonstrated successes in filling various senior level and challenging searches.

The Executive Search Associate supports Berkeley Executive Search and the Executive Search Manager in various searches and BES program projects through research and administration. Through direction and supervision, the ER2 in BES assesses and analyzes HR matters, prospective profiles, and candidate applications in support of the manager and the program/team. The ER2 takes on certain components of candidate communication and provides high level service and support to prospects, candidates, clients, and the team. Some of the tasks include but are not limited to: researching org charts, candidate profiles, external advertising sites, the labor market, comparable positions; managing scheduling for various steps of the interview process, materials preparation in sourcing and interviews, candidate / client communication, maintaining a high degree of confidentiality, working with vendors, managing TAM and ServiceNow, managing information in search sheets; and actively supporting sourcing efforts by learning the position needs and applying that analysis to profiles. Overall, the ER2 works to support the success of BES and the overall TA team, and supports the manager in various duties.


Executive Search Research

  • Under direction from the Executive Search Manager – perform passive candidate sourcing research including lead generation lists from local, state and corporate organizational charts and lists. 
  • Participates and supports the sourcing/research efforts by researching information on the market, related positions, related organizations, applicable prospective profiles using the Internet, LinkedIn and other tools. Learn the position needs and apply analysis to prospective profiles and provide recommendations to the manager and team. 
  • May source, screen, interview and recommend candidates to recruiters for skilled operational and technical and professional levels. May work with external resources including temporary agencies, contract search and internet sourcing tools. Participates in employment advertising campaigns and programs.

Executive Search Process Management / Support

  • Under general supervision, provides tools and training necessary to support a Berkeley Executive Search. Coordinate search logistics such as: interviews, background materials, notifications, follow-up on action items, etc.  Use applicant tracking system to maintain and enter data, search and compile report and metric information.
  • Participates and supports the search process efforts by managing and updating the information in search sheets; managing the scheduling of the manager, team, prospective and active candidates; coordinates with campus administrators on scheduling and related process matters; and drafts various materials in the sourcing and interview processes. 

Communication & Projects

  • Communicate professionally and maintain confidentiality to the manager, the team, the prospective and active candidates, and campus clients.
  • Greet, direct, and provide information in a professional manner via phone, in person, and online to employees, managers, campus units, and others regarding: general recruitment information, specific recruitment inquiries from employees, managers or other entities, etc.  Maintains confidentially of information.
  • Participate in staff meetings and represents unit in departmental planning committees. Communicate with recruitment team on workload, ability to meet deadlines, system functionality, etc. Works in a highly collaborative manner with others across the organization, external contacts of significance, and members of campus management.
  • Support manager and BES team in various projects relating to research, data management, system access, program administration
  • Other duties as assigned


  • Applies professional employment and staffing techniques and concepts. Applies campus policies and procedures in addressing and resolving moderately complex staffing needs. Ensures Campus Affirmative Action Plan is adhered to in all aspects of the Recruitment and Employment Cycle
  • Works in a collaborative manner with HR team and assigned business units on matters pertaining to staffing needs. Recommend and implement procedural changes for internal recruitment processes.
  • Maintains and coordinates employment processes and procedures, including: pre-employment background checks. Prioritizes work assignments, conducts analysis and helps develop resulting recommendations. 
  • Prepare, format, and analyze reports and data compiled from various systems. Utilize information to monitor and identify trends for: recruitment trends, etc.  Create, proofread, edit, update, and ensure timely distribution of: various documents, correspondence, manuals, etc.  Ensure above materials are in proper business formats, accurate, grammatically correct, and handled confidentially, as required.

Professional development

  • Participate in professional development activities such as conferences, webinars, articles, classes, etc that would help the employee grow in their knowledge and/or skill in the talent acquisition or related area.

Required Qualifications
  • Excellent communication and interpersonal skills.
  • Ability to effectively summarize information, develop reports, create information documents.
  • Demonstrates analytical skills to conduct analysis and develop recommendations.
  • Keen attention to detail and ability to maintain consistency through documentation.
  • Detail oriented, accurate, and able to handle competing deadlines and multiple tasks with frequent interruptions.
  • Strong organizational skills, ability to establish priorities and work independently and as part of a team.
  • Demonstrated experience in establishing priorities, following plans and completing goals/objectives in a timely manner.
  • Has abilities associated with problem identification; reasoning; ability to work with business units in the development ideas to solve staffing issues.
  • Knowledge of employment and recruitment laws, policies, and procedures; knowledge of functional area and understands how work may impact other areas and/ or the ability to learn.
  • Knowledge of the recruitment, screening, and interviewing processes, human resources procedures, processes, and forms.
  • Good knowledge of related software. Must demonstrate ability to learn University systems.  Demonstrated skill to create search related materials and appropriate business documents using said software.
  • Demonstrated record keeping and file management skills to organize, accurately document, and retrieve data in a variety of formats. 
  • Ability to exercise integrity and discretion in all matters and to protect confidential information. 


  • Bachelors degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Experience using an online applicant tracking system and job posting procedures.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

 This is a 1-year contract position with access to full UC benefits with the possibility of extension.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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