Performs a wide variety of administrative business functions involving human resources, payroll, procurement, reimbursements, budgeting, accounting, and internal reporting in support of the Housing Operations department. As a member of the University Housing Business Services team, the Administrative Services Officer II will be instrumental in helping the group achieve its goal of providing accurate and timely services in the following financial areas: Budgeting, Contracts, Reporting, Transactions, and Ad Hoc Analysis.
Proficient in Microsoft Office Suite, PeopleSoft, and StarRez, and the ability to learn other software.
Minimum Education and Experience
Bachelor's degree and nine years of office administration or project management experience including two years at the Administrative Services Officer I level and two years of supervisory experience, or an equivalent combination of education and experience.
Essential Duties and Responsibilities
Direct oversight of cost centers related to housing.
Assists in the preparation and monitoring of departmental budgets, tracks expenditures, and inter-departmental transfers.
Processes requisitions, purchase orders, and HR paperwork for staff, including ePUR's, PDQ's and staff payroll and other related HR procedures. Maintain business files, communicate travel policies, coordinate activities associated with conferences, and cross reference payment of repair work with invoices received by staff.
Assist with specialized business tasks and activities assigned.
Initiates employee payroll requests, administers time collection and reporting, prepares and submits new hire paperwork, and coordinates onboarding of new employees. Collects receipts, verifies information, prepares and routes travel vouchers, handles check requests for payments, reviews purchasing card statements, and coordinates computer and equipment purchases.
Reconciles operating accounts, prepares budget to actual, fund balance and other finance or human resources related reports.
Participates in operating budget preparation, gathers and analyzes customer feedback for services provided, provides ideas to reduce costs and improve operations, manages small projects, assists with administrative functions, and prepares requested management reports.
Serves as a primary customer contact for University Housing, routinely interfaces with departmental customers, and assists with the development, streamline and delivery of business processes.
Embodies the following competencies: collaboration, effective communication, organization skills, customer/client focus,personal effectiveness/credibility, teamwork, professionalism/composure, results driven, diversity and inclusion.
Priority will be given to internal applicants.
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its programs and activities, including in admission and enrollment. For inquiries regarding non-discrimination policies, contact the Director of Institutional Equity at InstitutionalEquity@utdallas.edu or the Title IX Coordinator at TitleIXCoordinator@utdallas.edu, or call 972-883-5331.
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