King's Hawaiian Job - 41109385 | CareerArc
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Company: King's Hawaiian
Location: Torrance, CA
Career Level: Entry Level
Industries: Food, Beverage

Description

Joining King's Hawaiian makes you part of our `ohana (family). As a family-owned business for over seventy years, we respect our roots while thinking about our future as we continue to grow and care for our customers and the communities we serve. Our `ohana members build an environment of inclusivity as they freely collaborate, pursue learning through curiosity, and explore innovation as critical thinkers. Beyond that, we are also passionate about supporting the long-term health and well-being of our employees and their families. If you're excited to rise with our team, come and join our `ohana!

The Executive Assistant will provide sophisticated and diverse executive level administrative support for C-Suite executive/s. The Executive Assistant will interact with a diverse mix of both internal and external contacts at all levels, handle details of a confidential and critical nature, and must function effectively in a fast-paced professional environment. Independent judgment is required to plan, prioritize, and coordinate a diversified workload, and recommend changes in office practices or procedures. At times, this role will serve as the Ambassador of the executive(s) being supported.

Job Requirements:

  • Manage executive calendar; schedule appointments and commitments to improve executive's work time while ensuring priorities are met.
  • Maintain executive workflow; keep executives apprised of relevant business matters; anticipate needs and de-conflict schedules as needed.
  • Arrange travel and provide clear and comprehensive travel/meeting details for executives and other designated department staff.
  • Plan and execute all logistical aspects of executive meetings and events including securing internal or external meeting space, making meal arrangements, ensuring technology requirements.
  • Prepares and processes executive expense reports.
  • Compose, proof, format and distribute internal and external correspondence.
  • Maintain organized filing systems (including electronic), ensuring records are kept in an organized and readily accessible manner.
  • Maintain organizational confidence by keeping information confidential.
  • Maintains office supplies inventory by checking stock to resolve inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Education and Experience

  • Bachelor's degree preferred, but not required
  • Minimum of 5 years' experience as an administrative assistant.

Skills and Abilities

  • Solid understanding of general business administration practices and procedures.
  • Demonstrated proficiency administrative writing skills, reporting skills, supply management, scheduling, Microsoft Office Skills, organization, time management, presentation skills, equipment maintenance, travel logistics, event planning, and verbal communication.
  • Effective and proven project management skills
  • Proven track record to establish relationships and work with all levels of individuals internal and external to the organization.

King's Hawaiian provides benefit opportunities that are focused on leading healthy lifestyles and that support the long-term health and well-being of our employees and their families.

King's Hawaiian is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our ohana.

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