Chevron Job - 32070953 | CareerArc
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Company: Chevron
Location: Manila, Philippines
Career Level: Entry Level
Industries: Energy, Utilities, Environmental

Description

Provides administrative or office support to nonexecutive employees, departments or functions.

High Level Job Description / Scope:

Executive Support- performs the following duties for and on behalf of the Business Unit (BU) Head such as:

  • Manages organization of BU Head s calendar to ensure proper alignment with scheduled activities and meetings

  • Secures and handles confidential information

  • Plans, organizes and implements activities such as BU townhalls, diversity activities, job fairs, focus group discussions and other activities involving MSSC

  • Assists in planning, organizing and documenting the itineraries of business visitors.

Workplace Support Management such as:

  • Manages logistic requirements (food, venue, transportation, registration, itinerary, etc.) for Business Units (BU) /

  • Employee Network Group (ENG) activities such as meetings, trainings, team bondings business continuity and other BU-related activities

  • Coordinates and facilitates major MSSC events such as townhalls and Employee Network Group (ENG) activities

  • Processes requests for workplace supplies such as headsets, laptop bags, webcams, whiteboards, privacy filters and others thru the use of procurement card (Pcard) and ensure proper liquidation of expenses.

  • Process recognition and awards (R&A) thru ordering and distribution of R&A gift items.

  • Performs role of Time Administrator for the supported teams, which includes infotype maintenance, report generation, answering queries, work schedule maintenance and others.

Procurement Support such as:

  • Coordinates with vendors on behalf of the BU for their operational requirements. This includes sourcing, contracting, & ordering activities of non-CBRES & in-scope Procurement to Payment (P2P) materials & services

  • Ensures invoices submitted by vendors meet to MSSC tax substantiation requirements before being processed for payment

  • Resolves payment and invoice discrepancies with vendors and Asia Pacific Accounts Payable (i.e. incorrect VAT computation)

  • Assists in contract management such as securing signatures and notarizations.

Travel Support Services such as:

  • Processes travel documents and embassy requirements of employees and visitors (i.e. letter of invitation for VISA applications)

  • Acts as Single Point of Contact (SPOC) of CBRES Global Travel Security in MSSC. This includes visitor and employee travel tracking management.

Required Qualifications:

  • Bachelor's Degree in business or any related courses

  • At least 2 years of work experience as an Administrative or Executive Assistant

  • Excellent English communication skills

  • Strong customer orientation

  • Proficient with Microsoft Office Applications

  • Keen attention to detail and highly organized

  • Strong financial acumen

  • Ability to interface effectively with all levels of a diverse workforce

  • Ability to plan, balance and multi-task job responsibilities based on business need; approach work proactively to maintain a high level of accomplishment

  • Ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion

Chevron participates in E-Verify in certain locations as required by law.


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