The Assistant Director, Strategic Sourcing position requires a seasoned strategic sourcing professional with a proven track record of success in identifying and achieving savings targets through the development and execution of category strategies. This person will have a lead role with the Strategic Sourcing Team, including developing and managing training for other team members. Success in this position requires leading sourcing events, developing category strategies, as well as achieving and reporting on savings and other metrics.
This position will have a primary focus on the Facilities category and will work collaboratively with stakeholders in Facilities Management (FM) to improve processes in that area by providing guidance and implementing best practices for the purpose of achieving savings on materials and services (MRO) by initiating and leading RFP processes and negotiating contracts to consolidate, reduce, and drive spend to strategic supplier partners. This person will be responsible for analyzing spend, assessing business needs, and conducting market research to identify savings opportunities and implement category strategies to achieve savings targets and will execute strategic sourcing events in partnership with Facilities Management stakeholders, track and report on savings and other key metrics, and facilitate business reviews with strategic, contract suppliers to evaluate and report on performance to support supplier relationship management efforts.
Success in this position requires initiating category strategies (including developing RFPs and effectively leading RFP processes / sourcing events); achieving and quantifying savings that are in line with targets; continually monitoring and reporting on key metrics; establishing collaborative stakeholder relationships and influencing buying behaviors to gain buy-in for process improvements and recommended strategies; developing and maintaining category subject matter expertise, and negotiating, executing and managing competitive University-wide contracts and supplier relationships. Maintaining open communication and collaboration between FM key stakeholders and Strategic Sourcing will be critical to ensure continued strategic procurement effectiveness and success.
Strategic Category Management
- Conduct and utilize spend data analysis and validation to identify, promote, & initiate strategic sourcing opportunities / initiatives and develop/manage category strategies to achieve cost reduction / avoidance / best overall value.
- Collaborate with stakeholders to formalize category management, execute strategic sourcing events, & monitor/communicate contract expiration dates to plan for business reviews and contract renewals/re-negotiations/RFP planning.
- Develop mechanisms to track and report on contract performance and savings.
- Track quantifiable savings; develop, monitor, and report on key metrics (spend on contracts, savings realized, etc.).
- Develop key performance indicators for chosen suppliers and negotiate to award strategic contracts that result in cost reductions and improved service levels.
- Negotiate/renegotiate contracts; manage and monitor supplier relationships and contract performance, and conduct regular business reviews.
- Become familiar with and promote the use of the University's group purchasing cooperatives and strategic alliances in order to leverage competitive pricing and awarded contracts available through these memberships.
- Continually develop and maintain category management expertise utilizing category intelligence and market research resources.
Initiate and lead Request for Proposal (RFP) and competitive bid processes
- Collaborate with Facilities Management (and other stakeholders/departments as needed) to develop RFP/bid packages (ensuring alignment with University goals, bid thresholds, & policies) utilizing automated bidding tool, and lead the process with internal and external stakeholders.
- Work with stakeholders to gain an understanding of unique service level requirements and availability of resources.
- Promote the inclusion of socially responsible procurement practices (diverse & local suppliers, sustainability efforts, etc.) in the University's bid process.
- Manage entire bid process from initiation to award to contract development/negotiation/execution, and coordinate with department representatives and/or committee members through review & selection process. Analyze proposals/bids and provide consultative guidance on ethics, process, and supplier selection process.
- Support supplier and contract transition processes, maintaining continuity of service during transition from one supplier to another and ensuring that appropriate process is followed for termination/non-renewal of existing contracts. Work with internal departments to plan, coordinate, execute, and track supplier transitions.
Data Analysis / Supply Market Analysis / Tracking & Reporting Results
- Perform analysis on University spend and utilization rates / purchasing patterns with a primary focus on Facilities to help identify opportunities to leverage buying power and shift buying behaviors / consolidating spend to drive more to strategic partners.
- Utilize category intelligence / market research tools to identify new suppliers and establish relationships to ensure best overall value.
- Identify new suppliers to meet needs and ensure consideration of University priorities related to inclusion / engagement of diverse, small, and local suppliers, as well as those that with align with sustainability goals, and establish relationships to ensure best overall value, service levels, and supplier development.
- Manage supplier relationships to ensure best quality/service, delivery and pricing.
- Promote the use of the University's membership in purchasing cooperatives and strategic alliances in order to access & benefit from the value and efficiency of contracts that have already been competitively bid.
- Benchmark and track results of sourcing initiatives.
Develop and oversee training for strategic sourcing staff
- Provide guidance to and advise strategic sourcing team members on the development of category strategies, RFP/bid packages (ensuring alignment with University goals, bid thresholds, & policies) utilizing automated bidding tool, and on leading the process with internal and external stakeholders.
- Provide guidance on the management of bid processes from initiation to award including contract development/negotiation/execution, and coordination with department representatives and/or review committee members through review & selection process. Assist with analysis of proposals/bids and provide consultative guidance on ethics, process, and supplier selection.
- Provide advice and guidance on the supplier transition process, maintaining continuity of service during the transition from one supplier to another, as well as on requirements for termination of existing contracts.
- Performance management, supporting professional development and providing feedback and consultation for this key position within SPCI
Special Project support
- Work closely with and as back up to the Director, Strategic Sourcing to develop project plans for strategic initiatives that are either identified from within Strategic Sourcing or, through other strategic initiatives within the University.
- Bachelor's degree, or equivalent combination of education and experience in an applicable field
- 7 years of direct experience in “Strategic Sourcing” and developing category strategies including specific experience developing RFPs and leading RFP processes
- Proven track record of achieving savings
- Proven negotiation skills and contract management experience
- Strong analytical skills and experience developing and reporting on metrics and quantifiable savings
- Critical thinking and problem-solving abilities
- Ability to build relationships, develop internal and external partnerships, and influence change
- Strong verbal and written communication/presentation skills
- Experience with data analysis using an ERP/WMS (integrated work management systems)
- Knowledge of market conditions/trends in a Facilities-related environment
- Experience in the area of Facilities and other sourcing environments and categories
- Knowledge of procurement in a university setting strongly preferred
- Experience mentoring staff
- Professional certifications in strategic sourcing, supply chain, procurement – strongly preferred
- Possesses a willingness and ability to support a diverse and inclusive environment.
Criminal and Education background check satisfactory to Brown University.
Please include a cover letter when applying for this position.
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Recruiting Start Date:2021-04-19-07:00
Job Posting Title:Assistant Director, Strategic Sourcing
Department:Strategic Purchasing, Contracts and Insurance
Time Type:Full time
Scheduled Weekly Hours:37.5
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
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